Coordinator - Talent Management

International Executive Service Corps; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonuses

Job summary

International Executive Service Corps is seeking an experienced Administrative Specialist to support the Legal Talent Office, coordinating pre-hire processes, background checks, and visa cases. You will act as a liaison between lawyers and departments, manage conflicts checks, and support global onboarding/offboarding activities.

Responsibilities include tracking law clerk activity, preparing materials for performance reviews, and assisting with career transitions.

Qualifications

• Strong project management, organizational, problem-solving and analytical skills, with attention to detail and ability to multi-task.
• Excellent interpersonal, oral communication and written communication skills; professional, service-oriented demeanor.
• Strong technical skills in Word, Excel and PowerPoint; knowledge of HRIS and talent management systems a plus.
• Ability to work independently, meet multiple deadlines and respond well to change or ambiguity.

Responsibilities

• Correspond with incoming lawyers; assist with pre-hire process and orientation, including coordination of background checks, relocation matters, employment eligibility verification, file audit, etc.
• Serve as key member of immigration team, including initiating visa and green card cases, tracking status of applications, and liaising with outside counsel and external program sponsors
• Organize conflicts checks; serve as liaison between lawyers and Conflicts department
• Coordinate office assignments for lawyers and summer associates
• Facilitate attorney departure process, including leading offboarding of clerks and visiting lawyers
• Track law clerk and legal intern activity worldwide, working closely with global office administrators from onboarding to offboarding
• Prepare materials for lawyer performance reviews and compensation process; assist with talent management system updates and reporting
• Assist with administration for key career transitions, including bar admissions, leaves of absence, office transfers, etc.
• Provide general administrative support to department, including expense reconciliation, e-filing management, bar audits, HRIS data maintenance, Office Manual updates, etc.
• Assist with ad hoc initiatives across the Legal Talent Office, including recruiting and summer program logistics, lawyer trainings, diversity events and other related programming

Skills

Project management

Organizational skills

Problem solving

Analytical skills

Attention to detail

Multitasking

Interpersonal communication

Written communication

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

HRIS

Talent management systems

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Correspond with incoming lawyers; assist with pre-hire process and orientation, including coordination of background checks, relocation matters, employment eligibility verification, file audit, etc.
• Serve as key member of immigration team, including initiating visa and green card cases, tracking status of applications, and liaising with outside counsel and external program sponsors
• Organize conflicts checks; serve as liaison between lawyers and Conflicts department
• Coordinate office assignments for lawyers and summer associates
• Facilitate attorney departure process, including leading offboarding of clerks and visiting lawyers
• Track law clerk and legal intern activity worldwide, working closely with global office administrators from onboarding to offboarding
• Prepare materials for lawyer performance reviews and compensation process; assist with talent management system updates and reporting
• Assist with administration for key career transitions, including bar admissions, leaves of absence, office transfers, etc.
• Provide general administrative support to department, including expense reconciliation, e-filing management, bar audits, HRIS data maintenance, Office Manual updates, etc.
• Assist with ad hoc initiatives across the Legal Talent Office, including recruiting and summer program logistics, lawyer trainings, diversity events and other related programming

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

SUPERVISORY RESPONSIBILITIES

• N/A

QUALIFICATIONS

• Strong project management, organizational, problem-solving and analytical skills, with attention to detail and ability to multi-task
• Excellent interpersonal, oral communication and written communication skills; professional, service-oriented demeanor
• Strong technical skills in Word, Excel and PowerPoint; knowledge of HRIS and talent management systems a plus
• Ability to work independently, meet multiple deadlines and respond well to change or ambiguity

EDUCATION and/or EXPERIENCE

• Bachelor's degree required
• Two years of full-time experience in a professional environment preferred. Law firm or HR experience a plus
• Must be available to work overtime evenings as needed

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The base salary range offered for this role will be between $65,000 and $90,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. For a more comprehensive list of employee benefits, please visit Professional Staff I Careers | Sullivan & Cromwell LLP.
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