Coordinator, Student Staffing

Texas State University; San Marcos, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plan

Job summary

Texas State University is seeking a Coordinator for Student Staffing to support recruitment, hiring, and onboarding of Resident Assistants across fall, spring, and summer terms. You’ll assist the Assistant Director for Staff Recruitment, coordinate RA applications, interviews, offers, and onboarding activities.

You’ll also manage records, background checks, and GPA verifications while collaborating with campus partners.

Qualifications

• Bachelor’s degree required in higher education administration or related field.
• 1 year of full-time work experience in student housing.
• Preferred: Master’s Degree in Higher Education administration or related field.
• Experience with retention and student success programming.
• Experience managing large-scale staff recruitment and hiring processes.

Responsibilities

• Assist with planning and coordinating the RA selection process including marketing, communication, application process, interviews, and offers/rejections.
• Oversee scheduling, communication, and logistics for each RA recruitment cycle (Fall, Spring, Summer).
• Collaborate to manage RA vacancies and candidate waitlists throughout the academic year.
• Help develop RA onboarding experiences including Information Sessions and Kickoff.
• Maintain records of applications, performance history, and rosters for undergraduate RA staff.
• Manage background, conduct, and GPA checks for all RAs.

Education

Bachelor’s degree in higher education administration or related field

Master’s Degree in Higher Education administration or related field

Excellent logistical thinking

Creative problem-solving

Team collaboration

Student retention programming

Staff recruitment and hiring experience

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree in higher education administration or related field.
• 1 year of full-time work experience in student housing.

Preferred Qualifications

• Master’s Degree Higher Education administration or related field.
• Excellent logistical thinking and creative problem-solving skills.
• Ability to collaborate in a team environment.
• Experience with retention and student success programming.
• Experience managing large-scale staff recruitment and hiring processes.

Job Description

The Coordinator for Student Staffing will work to support recruitment efforts throughout the fall, spring, and summer semesters for Resident Assistants (RAs) within Housing and Residential Life. The primary role of this position is to provide support to the Assistant Director for Staff Recruitment. The coordinator will be responsible for managing the undergraduate recruitment, hiring, and re-hiring processes for new and returning candidates. The Student Staffing Coordinator will assist in developing and implementing a comprehensive onboarding experience for RA staff, including RA Information Sessions and RA Kickoff.

Job Duties

RA STAFF RECRUITMENT

• Assist with planning and coordinating the RA selection process which includes, marketing/advertising, communication, application process, interviews, offers/rejections, alternate RA, and RA Kick-off.
• Assist with selection for each RA recruitment cycle (Fall, Spring, and Summer), including overseeing scheduling, communication, and logistics.
• Collaborate with Assistant Director for Staff Recruitment to manage RA vacancies and candidate waitlists throughout academic year.
• Assist the Assistant Director for Staff Recruitmentin the creation of processes and initiatives related to RA selection.
• Maintain records of application, performance history, and roster for all undergraduate RA staff.
• Manage background checks, student conduct checks, and GPA checks for all current and incoming RAs.

ADMINISTRATION

• Schedule meetings, book rooms, and manage logistics such as A/V needs, catering, etc.
• Manage the scheduling, preparation, logistics, and facilitation of special events/programs and meetings.
• Oversee the uniform/t-shirt/name badge ordering, distribution, and inventory for RA staff.
• Submit requests for and maintain records of the following: background checks, student conduct checks, and GPA checks for all RAs.
• Manage and respond to internal and external emails through the to the Resident Assistant Email account in a timely manner, keeping confidentiality as needed.

ONBOARDING & TRAINING

• Assist with creating presentations and facilitating training sessions for various levels of staff regarding staff recruitment, selection, and onboarding processes.
• Design, execute, and assess student staff training and onboarding initiatives.
• Assist with developing, disseminating, and training on RA recruitment procedures for the department of Housing and Residential Life.

DEPARTMENTAL AND DIVISIONAL PARTNERSHIPS

• Serve as a liaison with campus stakeholders within student employment and leadership opportunities within the Division of Student Success.
• Collaborate with a variety of campus partners including: the Office of Admissions, the Career Center, Student Involvement and Engagement, and Student Health among others.
• Contribute to and actively participate in strategic planning, unit goal setting, data/assessment efforts, and determining community staffing priorities and initiatives.
• Other duties as requested or required, whether or not specifically mentioned in this job description.

Additional Information to Applicants

Job Open Date

Job Open Date 09/14/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 09/28/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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Office of Human Resources