Research Coordinator

Texas State University; San Marcos, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Texas State University seeks a Research Coordinator to support proposal development, budgeting, and contract submission. You will guide faculty through proposals, coordinate budgets, and ensure compliance with sponsor rules using the university’s systems.

You will collaborate with multiple colleges, manage submission timelines, and share research updates with leadership. Strong communication, project management, and attention to detail are essential in this role.

Qualifications

• Bachelor’s degree and two years of related experience or equivalent combination.
• Excellent interpersonal and communication skills and customer service orientation.
• Ability to manage complex projects and meet deadlines in a fast-paced environment.

Responsibilities

• Assist in proposal and budget development and contract and grant submissions.
• Coordinate statement of work, budgets, and proposal reviews; upload documents in submission platforms.
• Guide faculty through the proposal process and help build compliant budgets.
• Ensure submissions meet institutional and sponsor requirements; train researchers on systems.
• Schedule submission planning meetings and serve as a primary information resource for faculty.
• Provide leadership with research news and activity data; perform other duties as assigned.

Skills

Interpersonal communication

Project management

Analytical skills

Budgeting

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Office

Adobe

Databases

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree from an accredited university and two years of related experience, or equivalent combination of education and experience.
• Excellent interpersonal and communication skills, including tact, diplomacy, flexibility, collegiality, and consistent customer service.
• Demonstrated ability to manage complex projects and teams in a fast-paced, deadline-driven work environment.
• Demonstrated ability to find and distill information quickly and interpret complex policies, rules, and guidelines.
• Demonstrated fiscal and time management skills and attention to detail.
• Ability to work effectively as a part of a team.
• Demonstrated advanced proficiency in Microsoft Office (Excel, Word, Power Point), Adobe, and databases.

Preferred Qualifications

• Master’s degree in related field.
• Experience with government and private contracts and grants administration in either a university or non-profit setting.
• Experience with preparation and review of budgets and proposals for grants and contracts in fiscal grant management and enterprise management systems.
• Certified Research Administrator ( CRA ) credential.
• Extensive knowledge of the Code of Federal Regulations ( CFR ) and the Federal Acquisition Regulation ( FAR ).
• Experience planning events for internal and external stakeholders.
• Experience with Texas State University Research Programs and systems including Cayuse, Workday, SAP and Kuali.
• Demonstrated ability to manage multiple proposal deadlines and competing priorities.
• Experience providing direct customer service and support to faculty and research personnel.

The Research Coordinator will assist in proposal and budget development, and contract and grant submissions. They will coordinate statement of work, budget, and proposal reviews and approvals upload documents in proposal submission platforms, guide faculty through the proposal process, work with researchers to build accurate and compliant budgets, ensure submissions meet institutional and sponsor requirements, and offer assistance and guidance on using submission platforms and research management systems. Schedule submission planning team project meeting. Serve as the primary information and problem-solving resource for faculty and staff. Share research news with leadership and marketing. Current open positions will primarily serve the College of Education and the Colleges of Science and Engineering but will also serve PIs from other colleges as needed.

Job Duties

• Serve as primary point of contact and project manager for faculty during proposal development.
• Coordinate proposal and submission development timelines and internal deadlines.
• Coordinate submission planning meetings and facilitate communication among project team members.
• Coordinate collection of submission components from investigators to ensure timely submission.
• Provide preliminary review of submission materials prior to institutional review.
• Initiate proposal and submission routing in the institutional proposal management system as needed.
• Assist faculty through the grant submission process and coordinate external funding.
• Develop budgets and budget justifications in accordance with university policies, grantor guidelines, and uniform guidance.
• Upload documents in proposal platforms as needed.
• Review and circulate program announcements or solicitations for new funding opportunities to faculty and research staff.
• Prepare assistive materials for research teams, including faculty and staff.
• Manage electronic records in the research management system.
• Apply University policies and sponsor guidelines to minimize risk and protect the University, faculty, and research staff from liability.
• Communicate clearly and professionally with all stakeholders, including sponsors, agencies, faculty, staff, administrators, and other academic units.
• Provide leadership with research news and activity data.
• Perform other duties as assigned.

Additional Information to Applicants

Job Open Date

Job Open Date 09/17/2026

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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Office of Human Resources