Coordinator, Speaker Representation

IMG LIVE; New York (NY); On-site; USD 68,000 - 90,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

The Harry Walker Agency is the World's #1 Exclusive Speakers' Agency, representing today’s thought leaders since 1946. This role sits in Speaker Management, coordinating invitations, tours, and materials with a focus on timely, professional communication.

You will maintain CRM data, liaise with speakers and hosting organizations, and work closely with the President and other departments to ensure smooth operations across bookings and events.

Qualifications

• Bachelor's degree with at least 2 years work experience.
• Excellent verbal and written communication skills are essential
• Ability to meet deadlines
• Proficient with Microsoft Word and Outlook (CRM and LexisNexis a plus)

Responsibilities

• Liaise with speakers and their staff to organize speaking invitations.
• Work cross-functionally with all departments to ensure timely responses.
• Maintain and update the internal CRM for each speaker's office.
• Oversee tours and calendars for multiple speakers, tracking timelines and communications in CRM.
• Onboard new speakers, gather marketing materials, and oversee speaker pages on the website.

Skills

Excellent communication

Detail oriented

Self-starter

Team player

Ability to meet deadlines

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

CRM databases

LexisNexis

Job description

Company Overview

The Harry Walker Agency is the World's #1 Exclusive Speakers' Agency - and has been since 1946. HWA represents today's thought leaders and has access to and long-standing relationships with hundreds of speakers worldwide – including World Leaders, business leaders, Nobel Laureates, economists, journalists, bestselling authors, entertainers, and motivational and keynote speakers. HWA speakers bureau works with all types of organizations to find speakers for any type of budget.

The Role and What You'll Do

• This person will liaise with our speakers and their staffs to organize and coordinate speaking invitations.
• This person must be a self-starter, detail oriented, organized, professional, and be able to work in a team environment.
• As part of this Speaker Management team, the candidate will work directly with the President of the Agency and work cross-functionally with all other departments throughout the Agency.
• Develop and maintain relationships with Speakers and their offices.
• Work cross-functionally and liaise with all departments within the Agency to ensure timely response to Speaker and Hosting organizations.
• Maintain and update the company's internal CRM database for each Speakers' office.
• Oversee projects for multiple Speakers simultaneously, while effectively managing timelines and communicating expectations, and tracking all projects/communications in CRM.
• Arrange and organize complicated tours and pending calendars/speaking invitations for Speakers.
• Onboarding new speakers and working with their offices to assemble marketing materials, keeping up to date press release records, and overseeing speech content and speaker's dedicated page on our website.
• Vet and research potential speakers and hosting organizations as needed.

Qualifications

• Bachelor's degree with at least 2 years work experience (background in politics, talent management/event planning, and/or sales not necessary, but a plus)
• Excellent verbal and written communication skills are essential
• Ability to meet deadlines
• Proficient with Microsoft Word and Outlook (experience with CRM databases and LexisNexis not required, but a plus)
• Superb organizational skills with great attention to detail and a self-starter
• Ability to effectively prioritize and triage a high volume of work
• Capability to negotiate and find creative solutions aka "Live in the Solution"
• Creative thinking, teamwork, and a positive, can-do attitude under pressure a must

How We Work

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description,

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $67,500 annually (minimum will not fall below the applicable state/local minimum salary thresholds) Hiring Rate Maximum: $90,000 annually

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

WME is the World's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands.

For more information, please visit www.wmeagency.com.