Coordinator, Speaker Representation

Socket.dev; New York (NY); On-site; USD 68,000 - 90,000; Full time

Job summary

The Harry Walker Agency is seeking a Coordinator to join our Speaker Representation team. This role liaises with speakers and their staffs to organize and coordinate speaking invitations.

The candidate must be a self-starter, detail oriented, organized, professional, and able to work in a team environment. You will develop relationships with speakers' offices, manage calendars, oversee tours, onboard new speakers, and maintain press materials and speaker pages.

Qualifications

• Bachelor's degree with at least 2 years work experience.
• Excellent verbal and written communication skills are essential.
• Ability to meet deadlines and manage multiple priorities.

Responsibilities

• Develop and maintain relationships with Speakers and their offices
• Work cross-functionally and liaise with all departments within the Agency to ensure timely response to Speaker and Hosting organizations
• Maintain and update the company’s internal CRM database for each Speakers' office
• Oversee projects for multiple Speakers simultaneously, while effectively managing timelines and communicating expectations, and tracking all projects/communications in CRM
• Arrange and organize complicated tours and pending calendars/speaking invitations for Speakers
• Onboarding new speakers and working with their offices to assemble marketing materials, keeping up to date press release records, and overseeing speech content and speaker’s dedicated page on our website.
• Vet and research potential speakers and hosting organizations as needed

Skills

Verbal and written communication

Deadline-driven

Organization

Self-starter

Prioritization

Negotiation

Teamwork

Positive attitude

Education

Bachelor's degree

Tools

CRM database

Microsoft Word

Outlook

LexisNexis

Job description

Company Overview

The Harry Walker Agency is the World's #1 Exclusive Speakers' Agency - and has been since 1946. HWA represents today's thought leaders and has access to and long-standing relationships with hundreds of speakers worldwide - including World Leaders, business leaders, Nobel Laureates, economists, journalists, bestselling authors, entertainers, and motivational and keynote speakers.

HWA speakers bureau works with all types of organizations to find speakers for any type of budget.

The Role and What You'll Do

The Harry Walker Agency is seeking a Coordinator to join our Speaker Representation team. This person will liaise with our speakers and their staffs to organize and coordinate speaking invitations. This person must be a self-starter, detail oriented, organized, professional, and be able to work in a team environment. As part of this Speaker Management team, the candidate will work directly with the President of the Agency and work cross-functionally with all other departments throughout the Agency.

• Develop and maintain relationships with Speakers and their offices
• Work cross-functionally and liaise with all departments within the Agency to ensure timely response to Speaker and Hosting organizations
• Maintain and update the company’s internal CRM database for each Speakers' office
• Oversee projects for multiple Speakers simultaneously, while effectively managing timelines and communicating expectations, and tracking all projects/communications in CRM
• Arrange and organize complicated tours and pending calendars/speaking invitations for Speakers
• Onboarding new speakers and working with their offices to assemble marketing materials, keeping up to date press release records, and overseeing speech content and speaker’s dedicated page on our website.
• Vet and research potential speakers and hosting organizations as needed

You Have These

• Bachelor's degree with at least 2 years work experience (background in politics, talent management/event planning, and/or sales not necessary, but a plus)
• Excellent verbal and written communication skills are essential
• Ability to meet deadlines
• Proficient with Microsoft Word and Outlook (experience with CRM databases and LexisNexis not required, but a plus)
• Superb organizational skills with great attention to detail and a self-starter
• Ability to effectively prioritize and triage a high volume of work
• Capability to negotiate and find creative solutions aka "Live in the Solution"
• Creative thinking, teamwork, and a positive, can-do attitude under pressure a must

How We Work

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$67,500 annually (minimum will not fall below the applicable state/local minimum salary thresholds)

Hiring Rate Maximum:

$90,000 annuallyWME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.