Contracts Administrator

IMG LIVE; New York (NY); On-site; USD 50,000 - 66,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid vacation

Development opportunities

Job summary

The Harry Walker Agency, a business unit of WME, in New York, NY, seeks a Contracts Administrator to support the Business Affairs Department. You will draft and negotiate contracts for high-profile speakers, coordinating with sales agents and talent managers.

The role requires excellent communication, strong organization, and the ability to manage multiple priorities in a fast-paced environment. A bachelor’s degree and a passion for entertainment are essential.

Qualifications

• Bachelor’s degree with demonstrated interest in the entertainment industry and/or as a legal assistant, paralegal or contracts professional
• Strong desire to work in the entertainment industry
• Detail oriented with outstanding organizational skills
• Excellent oral and written communication skills
• Solutions-focused with a strong work ethic and drive to learn and contribute
• An upbeat, positive, communicative team-player with a no-nonsense approach to work

Responsibilities

• Support business affairs team with organizational and administrative duties
• Draft and negotiate speaking engagement contracts with input from sales agents and talent managers
• Manage workflow, meetings, records, deal tracking and documentation
• Improve standard form agreements and legal processes
• Use CRM to maintain detailed records and communicate with stakeholders
• Communicate with host organizations, domestic and international
• Perform special projects as required

Skills

Entertainment industry interest

Detail oriented

Oral & written communication

Solutions-focused

Team player

Education

Bachelor’s degree in entertainment law or related field

Job description

About the role

The Harry Walker Agency, a business unit of WME, seeks a smart and motivated Contracts Administrator to join its Business Affairs Department in New York, NY.

Responsibilities

Primary responsibilities include organizational and administrative support of the business affairs team as a core job duty, drafting and negotiation of speaking engagement contracts (in consultation with sales agents and talent managers) for high profile individuals, including entertainers, athletes, authors, global thought leaders and former heads of state. The candidate must have excellent written and oral communication skills, be highly organized, and have keen judgment. The ability to handle a high-volume of work in a fast-paced, highly collaborative environment is a must. Work with BA executives to manage team work flow, meetings, record keeping, deal tracking and documentation Support the continuous improvement of standard form agreements and legal processes Draft contracts between speakers, the agency and hosting organizations Process contract edits and revisions in a time sensitive and professional manner Adeptly manage and prioritize assignments on a minute to minute basis, including using CRM to keep detailed records, following team processes and structures Accurately and professionally communicate internally with all internal stakeholders, including team managers, sales agents and talent managers Communicate as necessary via phone and email with host organizations, including including domestic and international corporations, non-profits, trade associations and institutions of higher learning Perform special projects as required

Qualifications

• Bachelor’s degree with demonstrated interest in the entertainment industry and/or as a legal assistant, paralegal or contracts professional
• Strong desire to work in the entertainment industry
• Detail oriented with outstanding organizational skills
• Excellent oral and written communication skills
• Solutions-focused with a strong work ethic and drive to learn and contribute
• An upbeat, positive, communicative team-player with a no-nonsense approach to work

Salary and Benefits

Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $49,500 annually (minimum will not fall below the applicable state/local minimum salary thresholds) Hiring Rate Maximum: $66,000 annually

Equal Opportunity

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Company Overview

WME is the world’s preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME’s expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.