Manager, Admin, Events & Special Projects

Northern Kentucky University; Highland Heights, Northern (KY, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Northern Kentucky University is seeking a Manager, Admin, Events & Special Projects to support the Provost’s Office. The role combines administrative expertise, event coordination, and data oversight to boost efficiency and visibility across the division.

The incumbent will manage faculty credentialing for accreditation, oversee faculty data reporting, and coordinate strategic events while serving as a liaison to academic units across NKU. Requires a Bachelor’s degree and 3+ years of experience.

Qualifications

• Bachelor’s Degree is required.
• Three years of experience preferred.
• Experience coordinating events and managing data is expected.

Responsibilities

• Coordinate cybersecurity events and recurring programs hosted by the Office of the Provost.
• Manage faculty credentialing records for accreditation and reporting.
• Provide administrative support to the Vice Provost, including travel, calendars, and expense processing.

Skills

Administrative coordination

Event management

Data reporting

Communication

Confidentiality

Education

Bachelor’s Degree

Tools

Faculty Success

Job description

Position Title: Manager, Admin, Events & Special Projects

Position Type: Regular

About the Role: The Coordinator for Events and Special Projects is a highly organized role in the Office of the Provost who provides critical support to the Academic and Student Affairs division. The role ensures compliance with faculty credentialing requirements and accreditation standards, manages faculty data and reporting systems, and coordinates strategic events and recurring meetings hosted by the Provost’s Office. This position also serves as a liaison to academic and administrative units across the university, supporting the Vice Provost through effective communication, project tracking, and logistical coordination. By combining administrative expertise, event management, and data oversight, the position contributes to the efficiency, visibility, and reputation of the division.

Serve as system administrator for Faculty Success, ensuring accurate collection and reporting of faculty teaching, research/creative activity, and service data. Manage faculty credentialing records required for accreditation, including transcripts, promotion/tenure data, and faculty status updates. Maintain the Faculty Success website, granting system access as appropriate, collaborating with IT to enhance functionality, and ensuring course load and syllabus data are updated each term. Respond to current and former student syllabi requests. Plan and coordinate events and recurring programs hosted by the Office of the Provost, including Faculty & Staff Awards, First and Final Fridays, Faculty Development Awards, New Faculty/Administrator Orientation, GSE programming, fall Convocation Week, faculty appreciation events, special guest lectures and such. Oversee event logistics, including scheduling facilities, catering, RSVP tracking, seating, communications, and promotional materials. Coordinate official faculty portrait projects in collaboration with the library. Provide comprehensive administrative support to the Vice Provost, including coordinating travel arrangements, calendar management, processing expense reports, tracking, reconciling, and allocating monthly procurement card expenses, managing time approvals, and preparing meeting agendas and minutes. Support search committees by managing candidate travel and logistics Schedule bi-weekly, monthly, and semi-annual meetings between Risepoint and multiple internal and external university-wide stakeholders. Reserve rooms and arrange for technical support for on-campus meetings. Assist with preparing documentation, reports, presentations, and communications and reports for internal and external audiences, ensuring data accuracy.

Bachelor’s Degree and three years of experience required. Requires the ability to maintain confidentiality, exercise sound judgment, and demonstrate strong organizational and communication skills. Occasional flexibility in work hours may be necessary to support evening or weekend events.

Why Work at Northern Kentucky University

At NKU, our work revolves around three things: opening doors, helping people finish what they start, and connecting learning to real life. Those pillars—Access, Completion, and Career & Community Engagement—aren’t just strategic-plan wallpaper. They shape how we hire, how we serve students, and how we show up for the region. If you want your work to matter—NKU is a place where you can see your impact every day. Introduce yourself and we'll get in touch if there's a role that seems like a good match.

About NKU

Northern Kentucky University is a public, student-centered institution located just minutes from downtown Cincinnati. Our vision is clear: to be nationally recognized as a student-ready, regionally-engaged university that empowers diverse learners for economic and social mobility. We focus on opening doors, supporting students through graduation, and connecting learning to real opportunity in our region. NKU offers the reach of a comprehensive university with the feel of a close, collaborative campus.