Coordinator Scheduling, Bariatric Program

RWJBarnabas Health; Newark (NJ); On-site; USD 24,000 - 34,000; Part time

Job summary

RWJBarnabas Health in Newark Beth Israel Medical Center is seeking a Coordinator Scheduler for the Bariatric Program to coordinate patient appointments and ensure a smooth patient experience. You will work with patients, physicians, and staff to schedule visits and maintain accurate information.

The role requires collaboration, attention to detail, and proficiency with EPIC and Microsoft Office to support daily operations and timely care coordination.

Qualifications

• High school diploma or equivalent.
• 1-3 years of healthcare experience.
• Familiarity with medical terminology and office equipment.

Responsibilities

• Scheduling appointments based on physician orders and patient needs.
• Managing scheduling work queues and in-basket messages within EPIC.
• Verifying insurance, pre-authorizations and referrals have been obtained.
• Providing support to team when needed.
• Communicating appointment details with patients and addressing scheduling inquiries.
• Maintaining accurate patient information and documentation within medical records.
• Demonstrating excellent customer service in communication with patients, visitors, physicians, and staff.
• Demonstrating the ability to adapt to change in the workload as required in a timely manner.

Skills

Scheduling

Patient coordination

Customer service

Multitasking

Communication skills

Education

High School diploma or equivalent

Tools

EPIC EMR

Microsoft Office

Job description

Job Title: Coordinator Scheduling

Location: Newark Beth Israel Medical Ctr

Department Name: Bariatric Program

Req #: 0000260256

Status: Hourly

Shift: Day

Pay Range: $17.60 - $25.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Coordinator Scheduler is responsible for coordinating and managing patient appointments to support efficient operations and positive patient experience to Bariatric Program. You will collaborate closely with patients, physicians, and staff to schedule appointments, maintain accurate patient information, communicate scheduling details, and help ensure patients receive timely and coordinated care.

As Coordinator Scheduler, a typical day might include the following:

• Scheduling appointments based on physician orders and patient needs
• Managing scheduling work queues and In Backet messages within EPIC
• Verifying insurance, pre-authorizations and referrals have been obtained
• Providing support to team when needed
• Communicating appointment details with patients and addressing scheduling inquiries
• Maintaining accurate patient information and documentation within the medical records
• Demonstrating excellent customer service in communication with patients, visitors, physicians, and staff
• Demonstrating the ability to adapt to change in the workload as required in a timely manner

The Coordinator Scheduler role might be for you if:

• You communicate clearly and compassionately with patients, families, and healthcare professionals
• You stay organized and can effectively manage multiple priorities
• You enjoy coordinating schedules and solving challenges
• You are detailed-oriented
• You respond in timely manner to all office and schedule inquiries
• You work collaboratively with team members
• You are comfortable using electronic medical systems, including EPIC

To be considered for this opportunity, you must have a High School diploma and equivalent. At least 1-3 years of relevant experience in healthcare and medical terminology. Knowledgeable with Microsoft Office and proficient computer skills. Familiarity with office equipment such as copiers and fax machines. Must demonstrate willingness to learn. Must be able to work from 8:30am-4:30pm, Monday-Friday.