Coordinator, Property Tax

brookfield; Denver (CO); On-site; USD 60,000 - 75,000; Full time

Job summary

Brookfield in Denver, CO is seeking a Coordinator, Property Tax to join our Property Tax Department. You will own administrative processes, maintain critical databases, coordinate tax appeals, and support data-driven initiatives in a dynamic corporate setting.

You will report to the Director of Property Tax Reporting and support the SVP, handling data management, executive-ready visuals, and cross-functional collaboration across Accounting, Asset Management, Legal, IT, and Property Management.

Qualifications

• Minimum bachelor's degree in business/admin/finance/real estate or accounting.
• MBA with demonstrated work skills preferred.
• 3–5 years of administrative or customer-support experience in a corporate setting.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with SharePoint, Power BI, or Yardi is a plus.

Responsibilities

• Maintain and administer the Property Tax Department's databases, ensuring data integrity, completeness, and accuracy.
• Coordinate receipt, tracking, distribution, and filing of property tax notices, assessments, appeals, hearing schedules, and related documents.
• Monitor appeal deadlines, hearing dates, filing requirements, and other critical milestones while proactively communicating upcoming deliverables.
• Coordinate responses to taxing authority information requests and assist with document collection and submission.
• Create executive-ready presentations incorporating data visualization techniques to effectively communicate portfolio performance, project status, and operational insights.
• Develop standardized procedures, templates, and operating documentation for department processes.
• Audit vendor invoices prior to final review by authorized approver.
• Maintain a database of service provider agreements and contracts.
• Create analytical analysis of the service provider's results and performance.
• Partner with cross-functional stakeholders to support annual budget planning, financial forecasting, and expense reporting for departmental operations and represented business sectors.
• Serve as a liaison between the Property Tax Department and internal business groups including Accounting, Asset Management, Legal, Information Technology, and Property Management.
• Coordinate information gathering across multiple stakeholders to support tax appeals, reporting requirements, and strategic initiatives.
• Track the status of departmental projects and provide regular updates to leadership.
• Support additional departmental initiatives and special projects as assigned.
• Deliver executive-level administrative support to the department head, managing expense reporting and ensuring accurate, timely processing.
• Design and implement AI automation agents to triage emails, prioritize critical communications, and generate actionable task workflows.
• Manage executive email and calendar priorities by reviewing correspondence, coordinating schedules, and ensuring alignment with key business objectives.

Skills

Communication skills

Organizational skills

Analytical mindset

Problem-solving

Independent work

Education

Bachelor's degree in Business Administration, Finance, Real Estate, or Accounting

MBA preferred

Tools

Power BI

SharePoint

Yardi

Excel

Data visualization tools

Job description

Location

Republic Plaza - 370 17th Street

Job Description

We are seeking a Coordinator, Property Tax to join Brookfield in our Property Tax Department in the Denver, Colorado office. In this role, you will play a key role in inspiring change and continual improvement. If you are committed to excellence and ready to contribute to a dynamic culture, we would love to meet you.

Reporting to the Director of Property Tax Reporting and supporting the Senior Vice President of Property Tax, the Coordinator will provide high-level administrative, operational, and project coordination support for the Property Tax Department. The successful candidate will own the department's administrative processes, maintain critical databases, coordinate tax appeal activities, support AI-driven initiatives through data management, and ensure timely execution of key operational deliverables across a rapidly expanding portfolio. Active demonstration of data analytics will be viewed as a plus.

Role & Responsibilities

Department Data Administration

• Maintain and administer the Property Tax Department's databases, ensuring data integrity, completeness, and accuracy
• Coordinate receipt, tracking, distribution, and filing of property tax notices, assessments, appeals, hearing schedules, and related documentation
• Monitor appeal deadlines, hearing dates, filing requirements, and other critical milestones while proactively communicating upcoming deliverables
• Coordinate responses to taxing authority information requests and assist with document collection and submission
• Maintain departmental tracking reports and ensure accurate status reporting across the portfolio

Property Tax Operations

• Serve as the primary administrator for departmental data, ensuring consistent maintenance and quality control
• Support the department's AI initiatives by preparing, organizing, validating, and maintaining structured data to be used in future automation processes
• Create executive-ready presentations incorporating data visualization techniques to effectively communicate portfolio performance, project status, and operational insights
• Partner with service providers to leverage business intelligence tools to automate reoccurring reports and create dynamic dashboards that improve reporting accuracy and reduce manual administrative efforts
• Assist in developing standardized procedures, templates, and operating documentation for department processes

Financial & Vendor Coordination

• Audit vendor invoices prior to final review by authorized approver
• Maintain a database of service provider agreements and contracts
• Create analytical analysis of the service provider's results and performance

Collaboration & Project Coordination

• Partner with cross-functional stakeholders to support annual budget planning, financial forecasting, and expense reporting for departmental operations and represented business sectors
• Serve as a liaison between the Property Tax Department and internal business groups including Accounting, Asset Management, Legal, Information Technology, and Property Management
• Coordinate information gathering across multiple stakeholders to support tax appeals, reporting requirements, and strategic initiatives
• Track the status of departmental projects and provide regular updates to leadership
• Support additional departmental initiatives and special projects as assigned

Executive Level Support

• Deliver executive-level administrative support to the department head, managing expense reporting and ensuring accurate, timely processing
• Design and implement AI automation agents to triage emails, prioritize critical communications, and generate actionable task workflows
• Manage executive email and calendar priorities by reviewing correspondence, coordinating schedules, and ensuring alignment with key business objectives

Your Qualifications

• Minimum of a bachelor's degree in business administration, Finance, Real Estate, Accounting, or a related discipline. MBA with demonstrated work skills preferred
• Minimum of 3-5 years of experience providing administrative or customer support within a corporate environment
• Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong aptitude for database management, reporting, and working with large data sets
• Experience with one or more of the following to include SharePoint, Power BI, Yardi, or other enterprise systems
• Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
• Strong written and verbal communication skills with the ability to interact professionally at all organizational levels
• Demonstrated ability to multi-task, setting and communicating priorities when necessary
• Self-motivated with strong problem‑solving skills and the ability to work independently
• Strong analytical mindset with a continuous improvement approach to workflow processes
• Ability to maintain confidenti