Coordinator, Program Management

Baylor College of Medicine; Houston (TX); On-site; USD 47,000 - 56,000; Full time

Job summary

Baylor College of Medicine in Houston, TX seeks a Coordinator, Program Management to provide administrative support for the CNRC Postdoctoral Program and the department. Responsibilities include processing purchasing orders, managing travel, and composing correspondence.

The role supports postdoc recruitment, seminar scheduling, record-keeping, and coordination with the Postdoc Program director. This onsite position follows a standard weekday schedule.

Qualifications

• High School diploma or GED required.
• Two years of relevant experience.

Responsibilities

• Assists CNRC Postdoctoral Fellowship recruitment, correspondence and onboarding.
• Schedules seminars and activities; handles presenters and attendance.
• Maintains postdoc records and compliance tracking.
• Updates CNRC Postdoc Fellowship webpages and admin calendar.
• Assists director with surveys and outcome reports.
• Prepares purchasing orders using SRM and Concur.
• Maintains lab orders spreadsheets and equipment records.
• Manages domestic/international travel in Concur and reimbursements.
• Composes faculty correspondence and presentations.
• Schedules meetings and maintains faculty calendars.
• Performs other duties as assigned.

Skills

Strong communication

Judgement

Education

High School diploma or GED

Bachelor's degree in a related field

Job description

Job Title: Coordinator, Program Management

Division: Pediatrics

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $47,372 - $55,731

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Coordinator, Program Management provides administrative support for the CNRC Postdoctoral Program and support to the department, including processing purchasing orders, managing travel, and composing correspondence.

Job Duties

• Assists with CNRC Postdoctoral Fellowship program recruitment, correspondence, and onboarding of new postdocs.
• Schedules postdoc seminars and related activities, corresponds with seminar presenters and attendees, assists during seminar presentations, and collects and maintains attendance records.
• Maintains postdoc records including tracking incoming and outgoing postdocs and documenting compliance with postdoc training activities.
• Maintains postdoc program administrative calendar and updates CNRC Postdoc Fellowship Webpages.
• Assists Postdoc Program director in conducting surveys and compiling postdoc outcome reports.
• Prepares and processes purchasing orders of equipment and supplies using SRM and Concur.
• Maintains spreadsheets for faculty laboratory orders and reimbursements and maintains correspondence and records related to lab purchases and equipment.
• Manages domestic and international travel in the travel management system (Concur), including generating faculty travel approval documents and entering faculty travel reimbursements in Concur.
• Composes formal and informal correspondence for faculty including, but not limited to, presentations.
• Schedules meetings and maintains calendars for faculty.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Prior experience in education program management.
• Bachelor's degree in a related field.
• Strong communication skills and judgement.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.