Coordinator, Procurement & Contracts

ADP, Inc.; Baltimore (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

NAACP Empowerment Programs, Inc. in Baltimore seeks a Coordinator, Procurement and Contracts to support the procurement team by drafting, reviewing, and revising vendor, independent contractor, and other agreements.

You will help create contract processes, playbooks, and templates to improve velocity, ensure compliance, and collaborate with management and vendors to resolve issues.

Qualifications

• High School Diploma with certificate in procurement and contracts or equivalent.
• Bachelor's degree preferred for higher responsibilities.
• 1-2 years of procurement or contracts administration experience.
• Proficiency with MS Office and contract-related software.
• Ability to build relationships with management and vendors.

Responsibilities

• Maintain a comprehensive contract management system.
• Draft and create contracts for review by management.
• Support compliance with appropriate contractual terms.
• Organize templates, playbooks, and guidance documents.
• Prepare contract letters and presentations, and assist in negotiations.
• Document processes and policies to create an institutional knowledge repository.
• Train on contracting processes and initiatives.
• Monitor contracts for renewals and extensions.
• Collaborate with peers to ensure consistent administrative practices.

Skills

Microsoft Office Suite

Data visualization tools

Written and verbal communication

Vendor relationship management

Contract lifecycle knowledge

Problem-solving

Education

High School Diploma and Certificate in Procurement and Contracts or equivalent

Bachelor's degree preferred

Tools

DocuSign

Contract Lifecycle Management (CLM) software

AI tools in procurement

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Full-Time BALTIMORE, MD, US

POSITION TITLE: Coordinator,Procurement and Contracts

SUPERVISOR: Manager, Procurement and Contracts

DATE EFFECTIVE: September 3, 2026

DATE REVISED: September 3, 2026

TRAVEL : None

JOB CLASSIFICATION : Non-Exempt

POSITION SUMMARY

The NAACP Empowerment Programs, Inc., a 501(c)(3) nonprofit organization for equal rights, seeks a Coordinator, Procurement and Contracts to support the Procurement team for vendor contracting, process streamlining, status updates, and driving recommendations to support the Association’s policies and guidelines. The Coordinator of Procurement and Contracts will help draft, review, and revise a wide variety of inbound and outbound contracts, including vendor, independent contractor, marketing, events, licensing, confidentiality, and other agreements. The Coordinator of Procurement and Contracts will also assist in the creation and maintenance of contract-related processes, systems, and playbooks to improve transaction velocity, efficiency, and standardization while also identifying improvements to current workflows.

RESPONSIBILITIES/DUTIES

Under the direction of the Manager, Procurement and Contracts, the Coordinator, Procurement and Contracts will perform the following duties, to include, but not limited to:

• Assist the Manager of Procurementand Contracts by ensuring a comprehensive contract management system is rigorously maintained;
• Coordinate business and system enhancements to facilitate improved reporting;
• Identify issues. liaise, and provide guidanceon contractual matters;
• Draft and create contracts for review by management.
• Support compliance by ensuring appropriate contractual terms is in placewith vendors.
• Organize and contribute to templates, playbooks, and guidance documents.
• Prepare presentations and draft and revise contract letters.
• Conduct training on contracting processes and initiatives.
• Write, evaluate, support the negotiations and execution of various contracts.
• Maintain correspondence and documentation related to contracts.
• Monitor contracts and advance close-out, extension, orrenewal of contracts.
• Collaboratewith peersto ensure administrative systems and processes are consistently followed and monitored for effectiveness, addressing, and resolving gaps when identified.
• Document processes, policies, and procedures to establish arepository of institutional knowledgeto be leveraged across Procurement and the Association;
• Problem-solve contract-related issues and elevate as necessary;
• Support additional organizational, administrative, and special projects, as necessary; and
• Perform other duties assigned by the Manager, Procurement and Contracts, orother designee.

QUALIFICATIONS

Education/Experience

• High School Diploma and Certificate in Procurement and Contractsor equivalent.
• Bachelor's degree preferred.
• 1-2 yearsofexperience working in procurement orcontracts administration.
• Familiarity with content and standard working language for contracts.
• Proficient withMicrosoft Office Suite, Microsoft Programs, datavisualization applications, orrelated software;
• Proven ability to build professional relationships with management and vendors to achieve outcomes;
• Proven ability to collaborate with peersto ensure administrative systems and processes are consistently followed and monitoredforeffectiveness and that gaps are addressed and resolved when identified; and
• Excellent written and verbal communication skills.
• Prior experience utilizing DocuSign and Contract Life Cycle Management (CLM) software and AI tools in a procurement role.