Contract Coordinator 3 4P/546

4P Consulting Inc.; Birmingham (AL); On-site; USD 60,000 - 80,000; Full time

Job summary

A consulting firm is seeking a Contracts Coordinator III to support Supply Chain Management by managing contracts and supplier documentation. This role requires strong analytical skills and the ability to maintain compliance while collaborating with different teams in a fast-paced environment. The ideal candidate will have a Bachelor's degree and experience in contract administration, alongside proficiency in Microsoft Office applications. Occasional travel may be required.

Qualifications

• Bachelor’s degree preferred.
• Experience in Supply Chain, Procurement, or Contract Administration.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Excel, PowerPoint, and Word.
• Valid driver’s license required.

Responsibilities

• Support contract documentation and supplier compliance tracking.
• Process supplier registration changes.
• Draft and process various contract documents.
• Lead contract coordination for complex projects.
• Monitor contract performance and compliance.

Skills

Strong analytical skills

Interpersonal and communication skills

Detail-oriented

Ability to manage multiple projects

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Maximo ERP

Job description

Contracts Coordinator III /SCM Support Specialist

Function: Supply Chain Management / Contracts Administration
Experience Level: Mid–Senior Level
Education: Bachelor’s Degree Preferred
Travel: Occasional travel may be required (valid driver’s license required)

Position Summary

The Contracts Coordinator III supports the Supply Chain Management (SCM) organization by providing contract and sourcing system support to transaction teams. This role plays a critical part in ensuring accurate contract documentation, supplier compliance tracking, system updates, and lifecycle coordination across enterprise business units.

The ideal candidate is a detail-oriented self-starter with strong analytical skills, experience in contract administration, and the ability to work in a fast-paced environment with multiple stakeholders.

Key Responsibilities

Supplier & System Support

• Process supplier registration adds and changes in support of Supplier Information and Process Solutions (SIPS)

• Track and expedite insurance certificate renewals for service contracts

• Support contract-related system updates and documentation

• Coordinate Maximo contract record expiration/review dates to amend, extend, or terminate agreements

• Maintain and update master contract compliance documentation

Contract Drafting & Processing

• Draft and process low-risk contract documents, including:

  • Statements of Work (SOWs)

  • Change Orders

  • Contract Amendments

  • Non-Disclosure Agreements (NDAs)

• Support enterprise software renewals

• Monitor and track contract amendments and modifications

Contract Coordination & Management

• Lead coordination of contracts for complex projects

• Serve as the primary point of contact for contract-related matters

• Collaborate with legal, procurement, and business units on contract negotiations

• Assess and mitigate contract-related risks

• Support contract dispute resolution when necessary

Compliance & Reporting

• Monitor and evaluate contract performance and compliance

• Maintain a comprehensive contract database

• Develop and implement contract management strategies

• Provide reporting and coordination with business units and contract agents

Leadership & Continuous Improvement

• Mentor junior contract coordinators

• Provide contract administration training and guidance

• Act as a subject matter expert in contract administration

• Drive process improvements and best practices

Required Qualifications

• Bachelor’s degree preferred

• Experience in Supply Chain, Procurement, or Contract Administration

• Experience working in team-oriented, collaborative environments

• Experience managing data and document-sharing systems

• Strong analytical and problem-solving skills

• Strong interpersonal and communication skills (written and verbal)

• Proficiency in Microsoft Excel, PowerPoint, and Word

• Ability to manage multiple projects with short turnaround times

• Strong attention to detail

• Ability to work independently and as part of a team

• Valid driver’s license

Preferred Qualifications

• Experience with Maximo ERP or contract management systems

• Experience supporting supplier compliance and contract lifecycle management

• Experience in regulated or enterprise environments