Contracts and Procurement Specialist

GSI Service Group, Inc.; Boulder (CO); On-site; USD 60,000 - 80,000; Full time

Job summary

A federal procurement services company located in Boulder, CO is seeking a Contracts and Procurement Specialist to handle subcontracting and prime contract administration functions. The ideal candidate should have 1-5 years of experience, strong communication skills, and proficiency in Microsoft Office. This mid-level role requires working closely with internal teams and external stakeholders, focusing on federal contracts compliance and procurement lifecycle management. A strong work ethic and attention to detail are essential for success in this position.

Qualifications

• 1-5 years of experience with procurement or federal government contracts administration.
• Basic to intermediate proficiency in Microsoft Office suite.
• Strong verbal and written communication skills.

Responsibilities

• Manage subcontract and purchase order administration throughout the project lifecycle.
• Assist with prime contract tracking, compliance, and reporting.
• Ensure alignment with FAR, DFARS, and company SOPs.

Skills

Reading Comprehension

Microsoft Office Proficiency

Communication Skills

Work Ethic & Mindset

Job description

JOB DESCRIPTION/SUMMARY

The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.

This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.

This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.

DUTIES AND RESPONSIBILITIES

Subcontract and Procurement Administration (Core)

• Draft, issue, and negotiate a wide range of contractual instruments including:
• Subcontracts
• Purchase Orders (POs)
• Change Orders (COs)
• Professional Services Agreements (PSAs)
• Master Services Agreements (MSAs)
• Work Authorizations (WAs)
• Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
• Support procurement planning and execution through all phases of project lifecycle
• Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
• Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules

Prime Contract & Client-Facing Support (Secondary)

• Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
• Review and help maintain data logs, contract trackers, and compliance calendars
• Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
• Prepare and format correspondence, change documentation, and closeout packages for client-facing use
• Assist with responses to Notices, REAs, Claims, and client audits

Compliance and Internal Systems

• Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
• Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
• Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
• Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
• Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents

PERFORMANCE EXPECTATIONS (First 90 Days)

• First 30 Days: Meet key project and program stakeholders; review all active projects assigned
• By Day 45: Actively manage procurement and subcontracting actions for assigned projects
• By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision

MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS

Required:

• Reading Comprehension – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
• Microsoft Office Proficiency – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
• Communication Skills – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
• Work Ethic & Mindset – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline‑driven environment.

Preferred:

• 1–5 years of experience in procurement and/or federal government contracts administration
• Experience with FFP, IDIQ, and T&M contracts
• Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
• Solid understanding of procurement file documentation and compliance auditing
• Strong written/verbal communication and negotiation skills
• Prior experience with construction or environmental contracting
• Working knowledge of professional services agreements and service procurements
• NCMA/ISM/NIGP certifications

WORK ENVIRONMENT

• Position located in Boulder, CO (in‑office presence required)
• Reports to Sr. Contracts & Procurement Manager
• Occasional overtime may be required to meet deadlines