Coordinator, Policy Development (PT)

Harrisburg Area Community College (HACC); Harrisburg (Dauphin County); On-site; USD 34,000 - 36,000; Part time

Job summary

Harrisburg Area Community College (HACC) seeks an administrative coordinator to manage the shared governance policy development process, maintain the policy repository, and communicate policy decisions to the college community.

The role reports to the Vice President, Human Resources & Organizational Development and collaborates with constituency leaders while coordinating meetings, agendas, minutes, and training for policy owners. Part-time, 20 hours per week, $25.00–$26.00 per hour.

Qualifications

• Associate's Degree and 3 years experience or, a combination of experience and education sufficient to successfully perform the essential duties of the job.

Responsibilities

• Coordinate policy and procedures documents, including review, update, and retirement of existing policies and procedures stored in the college policy management system.
• Draft agendas, schedule meetings, take minutes, and provide administrative support for policymaking activities.
• Provide training to policy owners on the College review process of drafting shared governance policies and ensure consistency in layout and content.
• Manage digital documents, explore automated online review systems, and suggest improved procedures for policy development and review.
• Establish a cataloging system for organizing policies and a cycle for ongoing policy reviews.
• Maintain the policy repository in cooperation with IT Services, audit documents for guideline compliance, and train users.
• Communicate with stakeholders to ensure documentation of policymaking activities meets needs.
• Lead or assist on special projects and perform other duties as assigned.

Skills

Policy coordination

Administrative support

Governance experience

Education

Associate's Degree

Job description

Job Summary:

This position reports to the Vice President, Human Resources & Organizational development and is responsible for administering the shared governance policy development process and maintaining the policy repository. Work involves serving as administrative coordinator for policymaking activities, collaborating with constituency leaders, managing digital records, and communicating decisions about the administration of shared governance policies to the College community.

Minimum Qualifications:

Associate's Degree and 3 years experience or, a combination of experience and education sufficient to successfully perform the essential duties of the job.

Hiring Range:

$25.00 - $26.00

Preferred Qualifications:

• Experience working in higher education, particularly within a community college or shared governance environment.


• Experience coordinating policy development, review, approval, implementation, and/or revision processes.


• Administrative experience, preferably supporting executive leadership, committees, or governance activities.

Job Specific Task List:

• Responsible for coordination of policy and procedures documents to include the following actions such as review update and retirement of existing policy and procedures, stored within the college policy management system. - (Essential)


• Oversees a process whereby draft policies are reviewed by constituency groups, the president's Cabinet, and the Board of Trustees, as appropriate; serves as administrative coordinator by drafting agenda, scheduling meetings, taking minutes, and performing similar support functions. - (Essential)


• Provides training to College policy owners and their designees on the College review process of drafting shared governance policies; establishes a standard template for use in policy development and ensures consistency in drafting and approving the layout and content of policy documents. - (Essential)


• Employs exceptional organizational skills in managing digital documents; reviews and implements, as necessary, an automated, online system for reviewing and accepting feedback on draft policies; research and suggests more efficient procedures for policy development and review.; establishes a cataloging system for organizing policies; establishes a cycle and process for the ongoing, routine review of policies. - (Essential)


• Maintains policy repository in cooperation with the Office of Information Services and Technologies, including establishing guidelines for the repository's use, auditing documents to ensure consistency with guidelines, and providing training to users; maintains a historical record of changes to policies and conducts research on past revisions or eliminations of policies. - (Essential)


• Communicates routinely with stakeholders within the College to ensure that their needs regarding the documentation of policymaking activities and decisions are met. - (Essential)


• Leads or assists in special projects. - (Essential)


• Performs other duties as assigned. - (Standard)

Job Type:

Part-Time (less than 1,000 hours)

If part time, hours per week:

20

About Us:

www.hacc.edu

Our Purpose:

Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.


• We encourage and celebrate creativity and innovation.


• We set high goals and strive to achieve them.


• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.


• We promote respect, collegiality, and equity-mindedness in all we say and do.


• We nurture awareness and cultural sensitivity to create a climate of trust.


• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.


• We provide the most accurate information available in all communications.


• We are transparent about our decisions as individuals and teams.


• We embrace broad engagement in the shared governance process.