Coordinator - Operations, Finance & Administration

Meiyume; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

Company holidays

Job summary

Meiyume USA seeks an Operations, Finance & Administration Coordinator to support day-to-day administrative, finance, logistics, and office operations across the US business. The role collaborates with teams in the US and Hong Kong to manage local sourcing, tax matters, invoicing, payments, and office needs, ensuring accurate, timely processing and cross-border coordination.

You will liaise with tax departments, customs, suppliers, and customers to keep operations running smoothly and drive

Qualifications

• Experience in administrative, operations, logistics, or finance-support work.
• Familiarity with invoices, payment coordination, accounts payable and receivable, and basic logistics flows.
• Strong organizational, communication, and follow-up skills.
• Comfortable coordinating across countries, time zones, and internal and external stakeholders.
• A proactive, detail-oriented, and problem-solving approach.

Responsibilities

• Coordinate office-management needs, including CEO’s New York trips and team activities.
• Liaise with US and Canadian tax departments, customs authorities, local government institutions, suppliers, and customers.
• Support local sourcing and logistics activities; ~90% of goods FOB from China; coordinate DDP flows.

Skills

Administrative operations

Logistics coordination

Finance-support

Invoices & payments

Cross-border coordination

Organizational skills

Communication

Follow-up

Tools

Accounts payable/receivable

Job description

We pride ourselves in being at the forefront of Innovation when it comes to creating bespoke beauty solutions for our partners. If you want to transform and make waves in the beauty industry, and are looking for a company that is Innovative, Exciting, and Results Oriented with excellent Team Spirit, join us at Meiyume! Let us Empower Beauty for A Sustainable Future, together.

The Operations, Finance & Administration Coordinator supports the day-to-day administrative, finance, logistics, and office operations of the US business. The role works with external organizations and internal colleagues across the US and Hong Kong to keep local sourcing, tax matters, invoicing, payments, and office needs on track.

Key Responsibilities

Operations, Logistics & Sourcing

• Liaise with US and Canadian tax departments, customs authorities, local government institutions, suppliers, and customers.
• Support local sourcing and logistics activities. Approximately 90% of goods follow an FOB flow from China.
• Understand the remaining DDP flows and coordinate related activities with the local US team, including purchase orders, invoices, system entries, and payments.
• Communicate process requirements and follow up to help ensure activities are completed accurately and on time.
• Coordinate with suppliers, customers, customs authorities, tax departments, and local government institutions on operational matters.

Finance & Accounting Support

• Manage invoice administration, maintain visibility of invoices due, and guide senior Finance manager on payments requiring action.
• Support accounts payable and accounts receivable activities, including following up with local customers on outstanding payments.
• Coordinate with internal stakeholders when accounts-payable processing or payments are delayed or require resolution.
• Work with General Accountant in Hong Kong on tax matters and related accounting questions.
• Take a practical, problem-solving approach to resolving US tax and finance issues, escalating when appropriate.

Office Administration

• Coordinate office-management needs, including arrangements for CEO’s New York trips and team activities such as birthday cakes and lunches.
• Help ensure routine office and administrative requirements are handled smoothly.

Key Working Relationships

• US and Canadian tax departments
• Customs and local government institutions
• Suppliers and customers
• Local US and Hong Kong teams
• Finance team for payment coordination
• General Accountant for Meiyume USA, based in Hong Kong

Suggested Skills And Experience

• Experience in administrative, operations, logistics, or finance-support work.
• Familiarity with invoices, payment coordination, accounts payable and receivable, and basic logistics flows.
• Strong organizational, communication, and follow-up skills.
• Comfortable coordinating across countries, time zones, and internal and external stakeholders.
• A proactive, detail-oriented, and problem-solving approach.

Compensation/Benefits

• The approximate annual base salary range for this position is $80,000.00 - $95,000.00, which can vary based on role requirements, skill set, and years of experience.
• Comprehensive benefits package including Medical, Dental, Vision, PTO, and company holidays.

As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work.

If you do not hear from us within six weeks of the advertisement date, please consider your application unsuccessful.