Coordinator - Operations, Finance & Administration

Meiyume USA Inc.; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

Company holidays

Job summary

The Operations, Finance & Administration Coordinator at Meiyume USA Inc. supports day-to-day administrative, finance, logistics, and office operations across the US and Hong Kong to keep sourcing, tax matters, invoicing, payments, and office needs on track.

Key duties include liaising with tax departments, customs authorities, suppliers and customers; supporting local sourcing and logistics; coordinating with the US team on POs, invoices, and payments; and assisting with travel arrangements for

Qualifications

• Experience in administrative, operations, logistics, or finance-support work.
• Familiarity with invoices, payment coordination, accounts payable and receivable, and basic logistics flows.
• Strong organizational, communication, and follow-up skills.
• Comfortable coordinating across countries, time zones, and internal and external stakeholders.
• A proactive, detail-oriented, and problem-solving approach.

Responsibilities

• Support Manage invoice administration, maintain visibility of invoices due, and guide senior Finance manager on payments requiring action.
• Assist accounts payable and accounts receivable activities, including following up with local customers on outstanding payments.
• Coordinate with internal stakeholders when accounts-payable processing or payments are delayed or require resolution.
• Work with General Accountant in Hong Kong on tax matters and related accounting questions.
• Coordinate office-management needs, including travel arrangements for the CEO and team activities.

Skills

Administrative support

Operations coordination

Logistics

Finance support

Invoices

Accounts payable

Accounts receivable

Cross-country coordination

Attention to detail

Job description

We pride ourselves in being at the forefront of Innovation when it comes to creating bespoke beauty solutions for our partners. If you want to transform and make waves in the beauty industry, and are looking for a company that is Innovative, Exciting, and Results Oriented with excellent Team Spirit, join us at Meiyume! Let us Empower Beauty for A Sustainable Future, together.

https://wd3.myworkday.com/lifung/d/inst/1$9925/9925$25103.htmld

The Operations, Finance & Administration Coordinator supports the day-to-day administrative, finance, logistics, and office operations of the US business. The role works with external organizations and internal colleagues across the US and Hong Kong to keep local sourcing, tax matters, invoicing, payments, and office needs on track.

Key Responsibilities

Operations, Logistics & Sourcing

Liaise with US and Canadian tax departments, customs authorities, local government institutions, suppliers, and customers.

Support local sourcing and logistics activities.

Approximately 90% of goods follow an FOB flow from China.

Understand the remaining DDP flows and coordinate related activities with the local US team, including purchase orders, invoices, system entries, and payments.

Communicate process requirements and follow up to help ensure activities are completed accurately and on time.

Coordinate with suppliers, customers, customs authorities, tax departments, and local government institutions on operational matters.

Finance & Accounting

Support Manage invoice administration, maintain visibility of invoices due, and guide senior Finance manager on payments requiring action.

Support accounts payable and accounts receivable activities, including following up with local customers on outstanding payments.

Coordinate with internal stakeholders when accounts-payable processing or payments are delayed or require resolution.

Work with General Accountant in Hong Kong on tax matters and related accounting questions.

Take a practical, problem-solving approach to resolving US tax and finance issues, escalating when appropriate.

Office Administration

Coordinate office-management needs, including arrangements for CEO’s New York trips and team activities such as birthday cakes and lunches.

Help ensure routine office and administrative requirements are handled smoothly.

Key Working Relationships

US and Canadian tax departments

Customs and local government institutions

Suppliers and customers

Local US and Hong Kong teams

Finance team for payment coordination

General Accountant for Meiyume USA, based in Hong Kong

Suggested Skills and Experience

Experience in administrative, operations, logistics, or finance-support work.

Familiarity with invoices, payment coordination, accounts payable and receivable, and basic logistics flows.

Strong organizational, communication, and follow-up skills.

Comfortable coordinating across countries, time zones, and internal and external stakeholders.

A proactive, detail-oriented, and problem-solving approach.

Compensation/Benefits

The approximate annual base salary range for this position is $80,000.00 - $95,000.00, which can vary based on role requirements, skill set, and years of experience.

• Comprehensive benefits package including Medical, Dental, Vision, PTO, and company holidays.

As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization’s Declaration on Fundamental Principles and Rights at Work.

Fung Group is a pioneer for the consumer goods supply chain. With a rich history in import and export trading and global supply chain management dating back to 1906, our core businesses operate across the entire global supply chain for consumer goods including trading, logistics, distribution and retail. Today, we are focused on advancing new, disruptive technologies shaping the future of supply chains and exploring new opportunities for business growth through strategic innovation in retailing, new products, services or markets. Across Fung Group, our core values of entrepreneurship, being humble and acting as one family, form the basis for our culture, business strategies and brand.