Coordinator, Onboarding EF

Consilio LLC; Idaho; Remote; USD 55,000 - 75,000; Full time

Job summary

Consilio LLC is seeking a detail-oriented Recruiting Onboarding Specialist to ensure a seamless and compliant onboarding experience for new hires. You will initiate background checks, manage I-9 compliance, and coordinate onboarding documents while supporting HR with logistics and candidate inquiries.

The role emphasizes accuracy, confidentiality, and timely communication within a fast-paced, high-volume environment. A strong foundation in onboarding best practices is expected.

Qualifications

• 2+ years experience in recruiting coordination, onboarding, or HR administration.
• Familiarity with background check processes and I-9 compliance.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage background check processes with approved vendors and monitor progress.
• Issue and track completion of I-9 forms in line with federal regulations.
• Coordinate onboarding documents, ensure timely delivery, and file records.
• Maintain accurate onboarding activity records and verification of required documents.
• Support audits and reporting related to onboarding compliance.
• Assist recruiters and HR with onboarding logistics and scheduling sessions.
• Respond to candidate inquiries about onboarding processes.

Skills

Recruiting coordination

Onboarding

HR administration

Organizational skills

Communication

Discretion with sensitive information

Tools

UKG

Bullhorn

First Advantage

Job description

Overview

The Recruiting Onboarding Specialist plays a critical role in ensuring a seamless and compliant onboarding experience for new hires. This position is responsible for initiating and monitoring background checks, managing onboarding documentation, and supporting administrative tasks related to new employee integration. The ideal candidate is detail-oriented, organized, and passionate about delivering a positive candidate experience

Responsibilities

• Background Check Management
• Initiate background checks for selected candidates using approved vendors.
• Monitor progress and ensure timely completion.
• Review results for compliance and elevate any discrepancies.
• Onboarding Documentation
• Issue and track completion of I-9 forms in accordance with federal regulations.
• Ensure onboarding paperwork is sent to candidates promptly and completed accurately.
• Validate all required documents are received and filed appropriately.
• Compliance & Recordkeeping
• Maintain accurate records of onboarding activities and background check outcomes.
• Ensure adherence to company policies and legal requirements.
• Support audits and reporting related to onboarding compliance.
• Administrative Support
• Assist recruiters and HR team with onboarding logistics.
• Schedule onboarding sessions and coordinate with internal stakeholders.
• Respond to candidate inquiries regarding onboarding processes.

Qualifications

• 2+ years of experience in recruiting coordination, onboarding, or HR administration.
• Familiarity with background check processes and I-9 compliance.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.

Preferred Skills:

• Preferred proficiency in HRIS and onboarding platforms (e.g., UKG, Bullhorn, First Advantage).
• Experience in a high-volume recruiting environment.
• Knowledge of employment laws and onboarding best practices.
• Bilingual capabilities

Consilio’s True North Values

• Client Experience | Listen for the "why". Clearly define success. Be accountable. Go the extra distance to create moments that matter.
• Collaboration | Treat everyone with respect. Welcome diverse views. Partner across geography, generations, and teams. Rally around final decisions.
• Innovation | Always be curious (ABC). Challenge the status quo. Experiment and fail forward. Build for the future.
• Grit | Focus on what matters. Work with passion and persistence. Think like an owner. Deliver results you’re proud of.

Consilio, LLC isan EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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