Recruiting Operations Coordinator

ECS; Richmond (VA); A distancia; USD 33.000 - 40.000; Jornada completa

Descripción de la vacante

ECS is seeking a Recruiting Operations Coordinator to support the execution of key recruiting processes and ensure a smooth candidate experience. The role partners with Recruiting and HR to deliver accurate, timely, and compliant workflows in a fast-paced environment.

This remote, early-career friendly position focuses on interview logistics, offer administration, ATS maintenance, and reporting, with a strong emphasis on organization and collaboration across teams.

Formación

• 3+ years of experience in HR, recruiting coordination, or a related operational support role OR a Bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows
• Experience with candidate management and interview scheduling
• Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals (e.g., requisition approvals)
• Experience managing or supporting structured workflows (e.g., referrals, approvals, or similar operational processes)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• High attention to detail with a focus on accuracy, data integrity, and process compliance
• Experience working with an Applicant Tracking System (e.g. ADP, Workday, iCIMS, Taleo, Greenhouse)
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with ability to support reporting and data tracking
• Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders
• Ability to work independently while also collaborating effectively within a team environment

Responsabilidades

• Coordinate interview logistics between candidates, recruiters, hiring managers, and interview teams.
• Manage calendar invitations and interview confirmations; provide timely, professional communication to candidates.
• Assist in drafting, coordinating, and tracking offer letters with Recruiting and HR.
• Maintain and route employee referrals and documentation in internal systems (e.g., SharePoint).
• Coordinate requisition approvals to ensure timely posting and throughout the hiring lifecycle.
• Perform job posting audits across internal systems and external job boards.
• Assist with candidate transitions from selection through onboarding coordination.
• Maintain ATS records and ensure data integrity of candidate and requisition activity.
• Prepare, validate, and distribute recruiting reports and metrics for leadership.
• Support job posting management across internal systems and external boards.

Conocimientos

Interview scheduling

HR operations

Document control

Attention to detail

Data reporting

Communication skills

Team collaboration

Independent work

MS Office

Educación

Bachelor’s degree (HR or related)

Herramientas

ATS systems

SharePoint

MS Office Suite

Descripción del empleo

Job Description

ECS is seeking a Recruiting Operations Coordinator to work remotely.

Overview

The Recruiting Operations Coordinator supports the execution of key recruiting processes. This role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience.

This position is ideal for an early-career professional with experience in HR or recruiting operations who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, hiring managers, and interview teams.
• Manage interview logistics, including calendar invitations, interview confirmations, Provide timely, professional communication to candidates throughout the interview process.
• Support the administration of the offer process, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources, ensuring accuracy, timeliness, and adherence to internal guidelines
• Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation within internal systems (e.g., SharePoint) in alignment with established processes
• Coordinate and track requisition approvals, ensuring all required approvals are completed accurately and in a timely manner prior to job posting and throughout the hiring lifecycle
• Perform job posting audits across internal systems and external job boards, ensuring postings are accurate, compliant, properly formatted, and aligned with organizational standards
• Assist in managing candidate transitions from selection through offer acceptance and onboarding coordination, helping ensure a smooth and professional candidate experience
• Maintain accurate and up-to-date records within the Applicant Tracking System (ATS), ensuring all candidate and requisition activity is properly documented
• Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking, and fulfill ad hoc reporting requests from Recruiting Leadership
• Assist with job posting management across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities
• Provide operational support across recruiting workflows, including process tracking, coordination of activities, and follow-up on outstanding items
• Contribute to the maintenance and organization of recruiting documentation, including standard operating procedures (SOPs), templates, and process guides
• Partner with Recruiting Operations team members to support ongoing process improvements and operational initiatives
• Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs as required

Hourly Rate Range: $24.04 - $28.85

Benefits

General Description of Benefits

Required Skills

• 3+ years of experience in HR, recruiting coordination, or a related operational support role OR a Bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows
• Experience with candidate management and interview scheduling
• Hands‑on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals (e.g., requisition approvals)
• Experience managing or supporting structured workflows (e.g., referrals, approvals, or similar operational processes)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• High attention to detail with a focus on accuracy, data integrity, and process compliance
• Experience working with an Applicant Tracking System (e.g. ADP, Workday, iCIMS, Taleo, Greenhouse)
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with ability to support reporting and data tracking
• Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders
• Ability to work independently while also collaborating effectively within a team environment

Desired Skills

• Experience in a federal contracting or professional services environment
• Familiarity with recruiting metrics and reporting
• Exposure to onboarding processes and candidate lifecycle coordination
• Experience supporting high-volume or fast-paced recruiting teams
• Experience working with SharePoint or similar collaboration tools
• Strong proofreading and documentation skills with attention to detail

ECS is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

ECS is a leading mid-sized provider of technology services to the United States Federal Government. We are focused on people, values and purpose. Every day, our 3200+ employees focus on providing their technical talent to support the Federal Agencies and Departments of the US Government to serve, protect and defend the American People.