Coordinator of Visit Experience
La Salle University
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Benefits offered by this job
Job summary
La Salle University seeks a Coordinator of Visit Experience to lead campus visit programs and admissions events. You will oversee daily visit operations, develop student leaders, and partner with departments to create welcoming experiences for prospective students and families.
You will build trainings on professionalism, public speaking, and customer service, and collaborate across campus to ensure smooth event execution and visitor engagement.
Qualifications
- Ability to work as part of a team.
- Excellent organizational skills with attention to detail.
- Experience in event planning.
- Experience working in higher education or a related field.
Responsibilities
- Coordinate and support the prospective student visit experience, including tours, group visits, and events.
- Plan and execute school and community visits from start to finish, including scheduling and communications.
- Ensure daily visitor logistics are in place (parking, signage, visitor communications).
- Manage inventory of visit and event materials.
- Design training and professional development for ACE and STAR staff and student leaders.
Skills
Job description
La Salle University is dedicated to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, inclusive, and supportive community, and who are committed to working collaboratively with students, fostering critical thinking, supporting their success, and helping them realize their full potential.
La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).
Position Overview
Position Title
Position Title Coordinator of Visit Experience
Department
Department 522000 - Admissions
Position Type
Position Type Regular
Position Classification
Position Classification Full-Time, 12 months
Grant/Gift Funded (all or a portion)?
Grant/Gift Funded (all or a portion)? No
If Temporary or Grant Funded, Start Date and End Date
Posting Number
Posting Number S1456P
Position Summary
The Coordinator of Visit Experience serves as the operational lead for campus visit programs, admissions events, and student visitor experience initiatives. Providing direct support to the Director of Visit Experience, this position oversees the daily execution of visit operations, develops student leaders, coordinates large-scale events, and partners with departments across the university to create welcoming, organized, inclusive and engaging experiences for prospective students and their families.
The role also entails building trainings for all students on the topics of professionalism, public speaking skills, and polished behaviors for the workforce and visitor facing environment. The Coordinator of Visit Experience must have the ability to interact in a positive and professional manner with students, faculty, administrators, staff and the public. It is critical that the coordinator possesses and utilizes excellent customer service as it relates to hosting campus guests, the ability to support and plan large-scale events, and has an eye for detail.
- Coordinate and support the prospective student visit experience, including daily campus tours, group visits, special events, and other recruitment activities.
- Plan and execute school and community group visits from start to finish, including scheduling, reserving campus spaces, coordinating student tour guides, and communications.
- Ensure daily visitor logistics are in place, including reserved parking signage, parking passes, visitor communications, and other hospitality‑related details.
- Manage inventory of visit and event materials.
- Regularly assess admissions events and visit programs, recommending improvements based on feedback, observations, and previous successes.
- Offer creative ideas and process improvements that enhance visitor engagement, event quality, and operational effectiveness.
- Assist in the planning and execution of all major admissions events and campus visit programs.
- Ensure event information across websites, emails, and other communication platforms is accurate and up to date.
- Assist with the planning and execution of university‑wide events as requested, including leading assigned event components and coordinating staff and student assignments.
- Provide daily supervision and support for the Admissions Campus Explorers ( ACE ) and Student Team for Admissions and Recruitment ( STAR ) student staff.
- Design, facilitate, and continuously improve training and professional development for ACE and STAR student employees, with an emphasis on professionalism, public speaking, customer service, and visitor engagement.
- Develop and maintain weekly student work schedules, assign daily responsibilities, monitor progress, and provide coaching and performance feedback.
- Foster student leadership by mentoring and developing student employees to serve as effective representatives for La Salle University.
- Build and maintain collaborative relationships with Enrollment staff and university partners (staff, faculty, vendors, etc.) to ensure admissions events and visit programs are effectively planned and executed.
- Provide day‑to‑day operational support to the Visit Experience team, collaborating with professional and student staff to ensure successful execution of department initiatives.
- Collaborate with various departments to enhance the prospective student experience and support campus recruitment initiatives.
- Work collaboratively with other divisional and University‑wide departments to enhance the student experience, especially related to on campus recruitment activities.
- Maintain the Enrollment Division calendar of events and communicate scheduling updates as appropriate.
- Ensure print and digital visit materials remain current, accurate, and aligned with university messaging.
- Oversee other administrative tasks.
- Perform other related duties as assigned.
# of Direct Reports 0
- Ability to work as part of a team.
- Ability to multi‑task.
- Mentorship skills for college‑age students.
- Strong organizational skills with a focus on details.
- Excellent interpersonal skills.
- Experience in event planning.
- Experience working in higher education or a related field.
- Knowledge of and commitment to the mission of La Salle University.
- Knowledge of marketing best practices in higher education related to enrollment, advancement, and institutional branding.
- Previous experience working in a higher education environment.
- Strong customer service orientation and experience in developing recruiting and communication strategies.
- Previous experience developing trainings for young people, working in guest relations or providing tours.
- This is an on‑site position that requires regular on‑campus, in‑person work to support departmental operations, collaborate with campus partners, and effectively perform the essential functions of the position.
- Evening and weekend events as needed during peak recruitment times.
- Will require event set ups which could include assisting with the moving of tables, chairs, etc.
La Salle University is dedicated to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, inclusive, and supportive community, and who are committed to working collaboratively with students, fostering critical thinking, supporting their success, and helping them realize their full potential.
La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).
Application Open Date
Application Open Date 07/30/2026
Application Close Date
Application Open To
Application Open To Internal and External Applicants
- Cover Letter/Letter of Interest
- Resume/Curriculum Vitae
Required fields are indicated with an asterisk (*).
- * How many years of customer service experience do you have?
- Less than 4 years
- 4-7 years
- 8-10 years
- 10+ years
- * Do you have previous experience working in higher education?
- Yes
- No
- * How many years of experience do you have in a related position?
- None
- Less than 3 years
- 3-5 years
- 6-8 years
- More than 8 years
- * How did you first hear about this employment opportunity?
- blackperspective.com
- disabilitysolutionstalent.org
- disabledperson.com
- employdiversity.com
- hercjobs.org
- higheredjobs.com
- hireourheros.com
- hispanic-today.com
- indeed.com
- jofdav.com (Job Opportunities for Disabled Veterans)
- La Salle Website
- monster.com
- Referred by a Current or Former Employee
- Referred by a Friend or Family Member
- usmilitarypipeline.com
- veteransenterprise.com
- vetjobs.com
- wib-i.com (Women in Business & Industry)
- womenforhire.com
- Other - Academic or Professional Publication
- Other - Agency or Search Firm Referral
- Other - Diversity Association/Publication Website
- Other - Conference or Career Fair
- Other - Local Newspaper
- Other - Internet Site Not Listed Above
- Other - Professional Affiliation/Trade Website
- * If your answer to the above question is "Other", please specify the source below. If this questions does not apply, please enter "N/A".
(Open Ended Question)
1900 W. Olney Avenue, Philadelphia, PA 19141
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