Coordinator of Student Services, University Honors Program

Loyola University New Orleans; New Orleans, Northern (LA, KY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

Loyola University New Orleans is seeking a Coordinator of Student Services to assist the Director in managing Honors student records from entrance to graduation. The role coordinates transfer credit articulation, course scheduling, and orientation while supporting academic advising and persistence across Loyola’s Honors programs.

The coordinator collaborates with Admissions, the Registrar, college advisors, and faculty to ensure accurate degree tracking, audits, and graduation processes for CAS,

Qualifications

• Experience handling Honors program student records and graduation requirements.
• Ability to articulate transfer credits, CPL, AP, IB for degree plans.
• Strong coordination with Admissions, Registrar, advisors and departments.

Responsibilities

• Assist Director in implementing administrative tasks for the University Honors Program.
• Code admitted students for Honors and place them in appropriate seminars.
• Coordinate scheduling for Honors core requirements and major requirements.

Skills

Student records

Academic advising

Course scheduling

Collaboration with faculty

Student communications

Tools

Colleague system

Job description

The Coordinator of Student Services position assists the Director in handling all phases of student records in Honors from entrance to graduation. The CoSS tracks Honors requirements and certifies students for graduation from the University Honors Program and College of Arts and Sciences students’ major requirements in coordination with the college advisors, who certify the students' major requirements. They also support on-campus student persistence through academic advising, counseling, course scheduling, , orientation, and other programming. They are also involved in recruitment efforts in a secondary role. In addition, the CoSS performs administrative tasks which facilitates the efficient operation of the University Honors Program (UHP) by assisting the Director in the implementation of the administrative work and in the interpersonal contacts with students, faculty, and staff.

Advising:

• Works closely with Admissions and the Registrar to code admitted students for Honors and place them in appropriate Honors First Year Seminar.
• Meetsandcommunicateswith prospectivestudentsand parents who have questions about LoyolaUniversity Honorsprogram and coordinates prospectivestudentvisits
• Working with Honors Director, evaluates evaluate and articulate incoming transferred course-work versus Loyola degree-plans, inclusive of Common Curriculum/Loyola Core, Major, Minor, Adjunct, Language, and General Elective requirements for all College of Arts and Sciences degrees and majors (approximately 56 A.A/B.A./B.S. degrees and 38 Minors); research transcripts; research courses at other institutions for use in Loyola degree-plans; disseminate College-specific information to students; work with students, Associate Dean, and Student Records to articulate Military-science credits via Joint Services Transcripts as appropriate; evaluate and post, or coordinate posting of other applicable non-Loyola credits as needed (CLEP, Credit By Examination, Advanced Placement, etc.); For College of Business and College of Music and Media, evaluates and articulates incoming transferred course-work toward Honors curriculum only; ensures credits have been appropriately applied to Honors curriculum, rather than General Electives
• Determines Loyola credit and application for students whohavetaken the Advanced PlacementExams orthe International Baccalaureate. Articulates information in Colleague forplacementontheirLoyolatranscript.
• Prepares materials for orientations for incomingHonorsstudents.
• Create, review, and adjust schedules of new students inCollege of Arts and Scienceshonorsstudents into their major requirements; create, review, and adjust schedules of new students in CoB and CMM honors students into their honors core requirements. Atorientation, alongwith Director,advises incoming Honorsstudentsin selection of classes
• Actively participatesin orientation programs by attending theprograms,handing out materials and meetingwithincoming honorsstudents
• Coordinatesbetween department Chairs and Student Records the input of classes inColleaguefor Fall,Spring and Summer registration.
• Liaise between Student Records and Academic Departments to distribute Fall, Spring, and Summer scheduling data; review data, trouble-shoot, and assist all parties as needed in course set‑ups; by term, assist Dean, Associate Dean, Senior Online Technical Advisor, and Student Records in reviewing courses for capacity versus waitlists; assist in raising caps and clearing waitlists as appropriate.
• Assigns honorsstudentsto IgnatianColloquiummentoringgroups.
• Communicateswith Res life; handles logistics of retreats(firstyear orientation,Ignatian,etc.)
• Advise students, and resolve and document student issues; assist faculty‑advisors, Associate Dean, Admissions, Student Records, University Honors Program, Academic Departments, Center for International Education, Student Success Center, Office of Accessible Education, and other offices with same. Aid in registrations for persisting students in all semesters; and review requests for maximum credit‑load registration and overloads.
• Maintain student records including Major/double‑Major dpcls and Minor tracking sheets; process faculty requests for adjustment to same; align degree‑tracking software to match dpcls; process substitutions and waivers requested by faculty; process change of Majors, and addition of Minors and second Majors to student’s records; create alternate dpcl scenarios to aid students in consideration of changing programs or catalog years; monitor Contract Majors as needed; coordinate dpcls and requirements with University Honors Program administrator for Honors students; re‑articulate course‑work for Honors students leaving the program and taking up a non‑Honors program; train students and faculty in the art of degree‑tracking.
• Confirms correctapplicationof coursesto the student’s record that a student has pre‑approved to take at anotheruniversity.
• UpdatesallDegreeProgramsmajors, minors, foreign language, adjunct,common curriculumand general electives ontheDegree Program CourseList(DPCL).These programsare reviewedyearlyby the departments and the Dean and all adjustments are made to reflect any changes.
• Updates all Honors DPCLs foreverymajor and programonan annual basis, andprovides correctinformationto the annualbulletin.
• Meetswith currently enrolled studentsthroughout the dayto answer questionsregarding Honors. Assist with Honors advising during advising periods prior to registration and assistsstudentswithregistrationchallenges.
• Adjusts theindividualrecordsof any currentlyenrolled students in Colleague toensure Honors and major requirements are appropriately tracked.
• Prepares audits for Honors core requirements for CoB and CMM and both major requirements and Honors core requirements for CAS candidates for graduation, including the creation and upkeep of a the students' Degree Program Course List and reconciling it to Colleague to determine remaining course requirements through online audit, and communicating the information to student and faculty advisor via email.
• Monitor applications for graduation; perform degree audits for graduation‑candidates (often multiple times as appropriate based on new/additional/evolving data); send detailed final‑requirements information to students and faculty advisors; post audit information in online graduation application system; make final reviews of candidate files and recommend students to Dean and Associate Dean for graduation; work closely with students to overcome obstacles for graduation; advise students for resolution of GPA complexities; evaluate students with academic difficulties for program‑changes to facilitate successful exit from University.
• Certifies CoB and CMM studentsthat have completed Honors requirements, and CAS students that have completed Honors and major requirements for graduationincludingdirect