PT Honors Program Coordinator

Iona University; City of New Rochelle (NY); On-site; USD 30,000 - 47,000; Part time

Job summary

Iona University is seeking a Part-time Honors Program Coordinator to provide essential operational and administrative support for the Honors Program in New Rochelle. The role focuses on recruitment, enrollment, scheduling, records management, communications, and logistics to enable the Honors Program Director to focus on academic leadership and partnerships.

The coordinator will maintain accurate records, assist with events and orientation, coordinate course-related processes, and support

Qualifications

• Bachelor's degree required or equivalent.
• Experience with Honors programs preferred.
• Strong organizational and communication skills required.
• Proficiency in MS Office and data management.

Responsibilities

• Support Honors recruitment and enrollment by coordinating communications and handling records.
• Assist with Accepted Students events, orientation, and recruitment retention activities.
• Coordinate Honors credit processes and scheduling for HON 350, HON 425, HON 450, HON 475.
• Maintain records of policies, eligibility, and program requirements.
• Monitor student progression and assist in communications regarding Academic Recovery and support services.
• Coordinate service-learning, leadership, and experiential learning documentation and student placements.
• Assist in preparing reports and communications, and support program operations and event planning.

Skills

Organizational skills

Communication skills

MS Office

Data management

Education

Bachelor's degree

Tools

Student information systems

Scheduling software

Job description

Over the past several years, the Honors Program has experienced substantial growth and complexity, including an incoming cohort exceeding 200 students, implementation of a revised Honors curriculum, expansion of service-learning, experiential learning, and leadership requirements, increased assessment and reporting requirements, and growing collaboration with faculty, academic departments, and community partners.As a result, a significant portion of the Director's time is devoted to operational administration, student record management, scheduling coordination, communications, and program logistics.The Part-Time Honors Program Coordinator provides essential operational and administrative support to ensure the efficient functioning of the Honors Program and a high-quality student experience. By overseeing program operations, maintaining accurate records, coordinating communications, supporting recruitment and retention efforts, and managing logistical processes, the coordinator enables the Honors Program Director to focus on academic leadership, curriculum oversight, faculty engagement, student mentorship, strategic planning, and institutional partnerships.The position requires exceptional organizational skills, attention to detail, discretion, strong communication abilities, and the capacity to work collaboratively across multiple university offices. Proficiency in MS Office, presentation, and other supportive software required.Key ResponsibilitiesRecruitment and Enrollment SupportSupport Honors recruitment and yield initiatives by coordinating communications with prospective and admitted students, maintaining applicant and enrollment records, assisting with selection and onboarding processes, and supporting Admissions-related events.Assist with Accepted Students events, orientation activities, and other recruitment and retention efforts designed to attract and engage high-achieving students.Enrollment, Scheduling, and Academic ProcessesCoordinate Honors credit processes, including tracking eligibility for summer and winter Honors credit use, maintaining records of requests and approvals, communicating with Student Financial Services and the Registrar, and providing procedural guidance to students.Assist with scheduling and administration of Honors courses, including HON 350, HON 425, HON 450, and HON 475, by tracking faculty approvals, maintaining enrollment records, preparing Registrar submissions, monitoring enrollments, and communicating procedures to students.Support academic operations by maintaining records related to Honors policies, student eligibility, and program requirements.Student Success and Retention SupportMonitor student progression and academic standing within the Honors Program and coordinate communications related to Academic Recovery processes, interventions, and referrals to appropriate campus resources.Assist in maintaining timely and accurate communications regarding program requirements, deadlines, opportunities, and student support services.Help ensure that students receive clear guidance regarding Honors policies, procedures, and curricular expectations.Experiential Learning, Service, and Leadership CoordinationCoordinate and maintain records related to Honors student service-learning, community engagement, leadership development, and experiential learning opportunities throughout the Honors curriculum.Work collaboratively with academic Deans, Department Chairs, the Community Partner Liaison, the Office of Mission and Ministry, and other campus partners to support student placements, experiential learning opportunities, community-based projects, and leadership initiatives.Assist in tracking student participation and completion of Honors service, leadership, and experiential learning requirements, ensuring accurate documentation and timely communication with students and faculty mentors.Support the administration of the Honors culminating experience by coordinating student placements, tracking project milestones and requirements, maintaining records of approvals and completions, and facilitating communication among students, faculty advisors, and campus partners.Maintain databases and assessment records related to experiential learning, service engagement, leadership activities, and community partnerships to support program assessment, student success initiatives, and institutional reporting.Coordinate logistical and operational details associated with community-engaged learning, leadership programming, and other high-impact educational practices embedded within the Honors curriculum.Communications and Program OperationsCoordinate Honors Program communications, including announcements, newsletters, event information, reminders, student guidance materials, and other program correspondence.Support daily Honors Center operations and student-facing services, ensuring timely assistance, resource availability, and a welcoming environment that promotes student engagement and community.Maintain organized digital and physical records, including forms, syllabi, assessment materials, service-learning documentation, faculty resources, and program archives.Events, Programming, and Campus CollaborationCoordinate logistical planning and implementation for Honors events and programming, including receptions, Scholars Day, faculty workshops, student recognition events, community-building activities, and special initiatives.Collaborate with university offices including Admissions, Advisement, Career Services, Student Financial Services, the Registrar, Facilities, Marketing, and Student Affairs to ensure efficient program operations and effective student support.Assist with room scheduling, event planning, vendor coordination, materials preparation, and related operational needs.Assessment, Reporting, and Institutional EffectivenessAssist with collection, organization, and maintenance of assessment materials, student learning outcomes data, annual reports, and documentation supporting institutional effectiveness and accreditation processes.Maintain Honors Program data and prepare routine reports related to enrollment, retention, graduation outcomes, student engagement, and program participation to support planning and decision-making.Support grant reporting, program assessment activities, and other data-informed initiatives as needed.Student Records and Program AdministrationMaintain Honors Program records and databases, including student standing, Academic Recovery status, curricular progress, graduation eligibility, Honors awards, and commencement participation.Monitor student progression through the Honors curriculum and maintain accurate records of substitutions, service-learning fulfillments, capstone completion, and other program requirements.Coordinate Honors graduation certification processes to ensure accurate recognition of student achievement, commencement participation, academic awards, and timely completion verification.Support implementation of the revised Honors curriculum by maintaining curricular records, tracking student progress through new requirements, and coordinating communications related to curricular changes.Visa sponsorship is not available for this position.About Iona/EEO Statement:Founded in 1940, Iona University is a private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona is a growing, highly accredited institution located just 20 miles north of Midtown Manhattan, with campuses in New Rochelle, Bronxville, and a new location in County Mayo, Ireland. With over 4,000 students, Iona offers small classes, engaged faculty, and a wide range of programs across the School of Arts & Science, the LaPenta School of Business (AACSB accredited), the NewYork Presbyterian Iona School of Nursing & Health Sciences, and the Hynes Institute for Entrepreneurship & Innovation.Recognized by The Princeton Review, The Wall Street Journal, Forbes, and U.S. News & World Report, Iona is nationally ranked for academic quality, social mobility, and long term return on investment. The University’s continued growth and rising reputation reflect its commitment to academic excellence, innovation, service, and opportunity.Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all employees and applicants for employment. Iona is an equal opportunity employer. All qualified applicants will be considered free from discrimination based on any legally protected characteristic under applicable federal, state, or local laws. Iona University encourages applications from qualified candidates of all backgrounds.