Coordinator of Orientation & Transition Programs

Stony Brook

Stony Brook (NY)

On-site

USD 60,000 - 62,000

Full time

30 hours ago

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Job summary

Stony Brook University is seeking a Coordinator of Orientation & Transition Programs to support New Seawolf Welcome and related transitions. The role develops belonging among new students, coordinates programming for international, transfer, and non-traditional students, and ensures smooth arrival and welcome services following university guidelines.

The position involves recruiting and training student staff and collaborating with the Assistant Director of OTP and other departments.

Qualifications

Bachelor’s degree (foreign equivalent or higher) and 1 year of full-time experience in a college or university setting in a student services area.
Experience coordinating, developing, and implementing large-scale programs and/or events.
Customer service experience.
Master’s degree in Higher Education, Student Affairs, Social Work, Counseling or another related field (preferred).
2+ years of experience in a college or university setting in a student services area (preferred).
Experience supervising and training students.
Experience with leadership development programs.
Budget management experience.
Experience with PeopleSoft, Blackboard, online survey software, and website development/maintenance software.

Responsibilities

Provide support for New Seawolf Welcome and transition programs, building belonging for new students.
Plan and implement orientation for International, Transfer, and Non-traditional students.
Coordinate arrival and welcome services for international students following established guidelines.
Recruit, hire, train and supervise student assistants with the Assistant Director of OTP.
Assist with evaluating program effectiveness and website updates.
Serve on Orientation and Opening Committee and collaborate with various campus offices.

Skills

Customer service

Program coordination

Event planning

Communication skills

Education

Bachelor’s degree

Master’s degree

Tools

PeopleSoft

Blackboard

Online survey software

Website development/maintenance software

Job description

Job Description - Coordinator of Orientation & Transition Programs (2603768)

Coordinator of Orientation & Transition Programs

Who We Are

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
Serving a highly diverse student body ( click here for more information).
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). One (1) year of full-time experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management, preferably at the graduate or professional level.
Experience coordinating, developing, and implementing large-scale programs and/or events.
Customer service experience.

Preferred Qualifications:

Master’s degree (foreign equivalent or higher) in Higher Education, Student Affairs, Social Work, Counseling or another related field.
Additional years (2+) of experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management, preferably at the graduate or professional level.
Experience supervising and training students.
Experience with leadership development programs.
Budget management experience.
Experience with technology such as PeopleSoft, Blackboard, online survey software, and website development/maintenance software.

Brief Description of Duties

The Coordinator of Orientation and Transition Programs (OTP) will provide support for New Seawolf Welcome and transition programs, developing a sense of belonging for all new students. The coordinator will play a key role in planning and implementing orientation programming for special populations, including International, Transfer, and Non-traditional students. They will serve as point of contact for new international students entering the University, assist with pre-arrival communication, and coordinate arrival and welcome services for the international student population following established program guidelines.

The Coordinator will assist with recruiting, hiring, training and providing day-to-day operational guidance to student assistants, alongside the Assistant Director of OTP, as well as indirectly assist with the supervision of one year round graduate student assistant coordinator and one summer graduate intern. In addition, they will serve as a key member of the Orientation and Opening Committee as a liaison with the Assistant Director for Student Affairs Events and Initiatives. They will support all functions of the office including New Seawolf Orientation, Welcome Week and Winter Welcome, parent and family relations, evaluating program effectiveness, publications, and website updates. The incumbent should possess strong written, verbal, and interpersonal communication skills, presentation skills, and have experience successfully working independently on assigned tasks within established procedures as well as part of a team with a collaborative approach to problem solving.

Onboarding New Students

Alongside the Assistant Director of OTP, assist in planning, preparing and executing New Seawolf Orientation (NSO) for special populations, including international, transfer, and non-traditional students in the summer and winter. With the support of staff members, graduate coordinators, and university offices, assist with planning New Seawolf Welcome Week in the summer and New Seawolf Winter Welcome in the winter. Collaborate with key university departments to assist in delivering targeted information and resources for international students including Visa and Immigration Services, Student Health Insurance, University Police Department, Academic Integrity office, and external service providers for international students such as banks and cell phone providers. Assist with producing student agendas for the programs.
Provide administrative and logistical support to the Orientation Opening Committee (OOC), under the direction of departmental leadership, and serve as a member of the planning committees for various workshops and events. Collaborate with the Assistant Director of OTP to assist with planning and implementing New Seawolf Welcome Week in the summer and New Seawolf Winter Welcome in the winter. Assist with coordinating and communication with relevant campus offices and staff members to plan and design content to be delivered. Collaborate with the Assistant Director of OTP with maintaining and implementing an established electronic student attendance system for the weekend.
Support the overall implementation of opening workshops and events including event coordination and management, day-to-day coordination of staff and volunteer supervision, and troubleshooting. Collaborate with the Assistant Director of OTP to assist with designing, distributing, and reporting evaluations on program effectiveness.Coordinate the implementation of an established makeup orientation experience for students who do not participate in New Seawolf Orientation, following established departmental procedures and guidelines.

Supervision

Assist with recruitment, hiring, training and day to day operational guidance and work coordination of a team of student assistants, under the direction of the Assistant Director of OTP.
Support training to best motivate and prepare the student leaders to welcome new students and provide programmatic support during New Seawolf Welcome Week in the summer and New Seawolf Winter Welcome in the winter.
Assist with coordinating work assignments and providing operational support to the year-round graduate assistant and summer NODA graduate intern(s). Provide professional and relevant assignments in accordance with established departmental guidelines to support graduate and NODA intern learning and experience.

Transition Programs

In collaboration with the other Coordinator of OTP, assist in designing, developing, executing, and evaluating transition programs that include, but are not limited to, first generation students, first year experience, and sophomore year experience under the direction of the departmental leadership . Assist with researching and benchmarking transition programs. Assist with coordinating and co-chairing programming committees as needed to support the planning and implementation of transition programs.
Assist with data collection, communication and assessment for department events and initiatives.

Student Affairs & University Program Support

Support partner office initiatives such as Family Weekend, Sibling Weekend, and university programs. Coordinate student leader support for these initiatives as needed in accordance with established departmental procedures and program needs.

Purchasing and inventory

Provide administrative support by assisting with vendor research for departmental program purchases and assisting with preparing monthly budget updates for review by departmental leadership. Support the maintenance of ongoing inventory of programming and orientation supplies and materials.

Professional Development and Committee Involvement

Participate in opportunities that promote learning, growth, and development (i.e. classes, training, committee, webinar, etc.). Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your department (i.e. campus-wide traditions, events, programs, etc.).
Other duties or projects as assigned as appropriate to rank and department mission.
Evening and weekend work will be required at times.

Special Notes

This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Salary

$60,000-$62,000 + $4,150 Location Pay = $64,150-$66,150 Total Compensation

In addition to the employee's base salary, this position is eligible for $4,150 UUP annual location pay, paid biweekly.

Essential Position

This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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Job Number

2603768

Official Job Title

Student Activities Associate

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Student Life

Schedule