Coordinator of Orientation & Transition Programs

Stony Brook University; Stony Brook (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Stony Brook University’s Division of Student Affairs seeks a Coordinator of Orientation and Transition Programs to shape New Seawolf Welcome and transition initiatives. The role focuses on belonging, planning orientation for International, Transfer, and Non-traditional students, and serving as a liaison with visa services and campus offices.

You will recruit and train student staff and collaborate with departments, contributing to programs like NSO and Welcome Week, while maintaining strong

Qualifications

• Bachelor's degree and 1 year of college/university experience in student services.
• Experience coordinating, developing, and implementing large-scale programs or events.
• Strong customer service and interpersonal skills.

Responsibilities

• Plan and support New Seawolf Welcome and transition programs for diverse students.
• Coordinate orientation for International, Transfer, and Non-traditional students.
• Serve as liaison with Visa and Immigration Services and other campus offices.
• Recruit, hire, and train student staff and supervise graduate assistants.
• Support Orientation/Open Committee functions and maintain program materials.

Skills

Customer service

Program planning

Event coordination

Team collaboration

Education

Bachelor's degree

Master's degree (preferred)

Tools

PeopleSoft

Blackboard

Online survey software

Website development/maintenance software

Job description

Who We Are

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.

Serving a highly diverse student body.

Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.

Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Required Qualifications (as evidenced by an attached resume):

• Bachelor's degree (foreign equivalent or higher). One (1) year of full-time experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management, preferably at the graduate or professional level. Experience coordinating, developing, and implementing large-scale programs and/or events. Customer service experience.

Preferred Qualifications:

• Master's degree (foreign equivalent or higher) in Higher Education, Student Affairs, Social Work, Counseling or another related field. Additional years (2+) of experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management, preferable at the graduate or professional level. Experience supervising and training students. Experience with leadership development programs. Budget management experience. Experience with technology such as PeopleSoft, Blackboard, online survey software, and website development/maintenance software.

Brief Description of Duties:

The Coordinator of Orientation and Transition Programs (OTP) will provide support for New Seawolf Welcome and transition programs, developing a sense of belonging for all new students. The coordinator will play a key role in planning and implementing orientation programming for special populations, including International, Transfer, and Non-traditional students. They will serve as point of contact for new international students entering the University, assist with pre-arrival communication, and coordinate arrival and welcome services for the international student population following established program guidelines. The Coordinator will assist with recruiting, hiring, training and providing day-to-day operational guidance to student assistants, alongside the Assistant Director of OTP, as well as indirectly assist with the supervision of one year round graduate student assistant coordinator and one summer graduate intern. In addition, they will serve as a key member of the Orientation and Opening Committee as a liaison with the Assistant Director for Student Affairs Events and Initiatives. They will support all functions of the office including New Seawolf Orientation, Welcome Week and Winter Welcome, parent and family relations, evaluating program effectiveness, publications, and website updates. The incumbent should possess strong written, verbal, and interpersonal communication skills, presentation skills, and have experience successfully working independently on assigned tasks within established procedures as well as part of a team with a collaborative approach to problem solving.

Onboarding New Students:

Alongside the Assistant Director of OTP, assist in planning, preparing and executing New Seawolf Orientation (NSO) for special populations, including international, transfer, and non-traditional students in the summer and winter. With the support of staff members, graduate coordinators, and university offices, assist with planning New Seawolf Welcome Week in the summer and New Seawolf Winter Welcome in the winter. Collaborate with key university departments to assist in delivering targeted information and resources for international students including Visa and Immigration Services, Student Health Insurance, University Police Department, Academic Integrity office, and external service providers for international students such as banks and cell phone providers. Assist with producing student agendas for the programs. Provide administrative and logistical support to the Orientation Opening Committee (OOC), under the direction of departmental leadership, and serve