Coordinator of Operations Services

Zane State College; Zanesville (OH); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Competitive base salary

Excellent benefits package

Tuition reimbursement for applicable/進

Paid time off including vacation, sick

Job summary

Zane State College seeks an operations coordinator to manage the daily activities of the facilities office, coordinate event scheduling and space utilization, and handle billing for rentals. The role also involves requisitions, vendor coordination, and maintaining inventories.

The position requires strong MS Office proficiency, customer service skills, and the ability to manage multiple tasks, including after-hours events when needed.

Qualifications

• Associate degree or minimum of 2 years of experience in business or related field.
• Proficiency with all Microsoft Office Software Applications, comprehensive Excel experience, use of reporting tools/software.
• Strong interpersonal communication and customer service skills.
• Strong analytical skills, effective time management and organizational skills.
• Ability to independently solve problems and prioritize tasks.

Responsibilities

• Coordinates planning and scheduling of College facilities with internal and external customers, including revenue invoicing and collection.
• Maintains and publishes monthly events and outside activities schedule; ensures rental requirements are met.
• Maintains key management system and oversees access control for events.
• Receives invoices, processes payments, and maintains campus supply inventory.
• Manages facilities work order system and budgets; prepares requisitions and reports.
• Prepares documents, meeting materials and minutes; provides administrative support.

Skills

Microsoft Office

Customer service

Communication

Time management

Organizational skills

Education

Associate degree or 2+ years of related experience

Tools

Excel

Inventory management system

Event scheduling software

Job description

Serves as the primary contact and provides support for College operational areas of Zane State College including working with external organizations in scheduling/paying for ZSC conference room usage. Drafts and prepares correspondence for the department including estimates, invoices, and collection notices. Prepares requisitions and oversees purchasing card transactions. Assists with planning and implementation of projects, special events, and programs. This position manages daily operations of the College facilities office including answering questions related to event scheduling, space utilization, maintenance, grounds, and custodial work order needs. Prepares, assigns and submits work order to College facilities employees.

Serves as primary contact for facility rental and event scheduling for which billing and follow up collections is required. Uses judgement to determine fees to charge organizations and communicates this information to organizations. Utilizes College event scheduling software to maintain current and future events of the campus community rooms and external spaces. Coordinates with vendors and College Business Office to order supplies and maintain adequate inventory for College operations. Maintains departmental policies and procedures to answer routine and non-routine questions and resolves problems or issues. Manages departmental file systems and record-keeping functions. Utilizes computer-based inventory management system for supply management.

Schedules and maintains calendar of appointments, meetings and travel itineraries and schedules conference rooms. Prepares documents, meeting materials and correspondence and takes minutes for meetings. Performs administrative support duties.

The hiring range for this role is between $34,500.00 - $40,250.00 and the earning potential for this salary band is up to $64,000.00 Annual USD.

Major Activities

• Coordinates the planning and scheduling of College facilities with internal and exterior customers including revenue invoicing and collection. Coordinates special events. Maintains and publishes monthly events and outside activities schedule. Ensures outside customers meet the requirements for facilities rental and denies rental if requirements are not met. Serves as liaison to internal and external contacts.

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• Maintains Key management system with issuance and return of keys. Cut new keys when needed. Schedules HVAC for special events, and door access for afterhours events on campus Center/Receiving on a weekly basis. Contacts vendors to secure products for campus inventory. Receives invoices and processes invoices for payment through the Business Office. Maintains supply inventory control working with Business Operations Attendant to secure campus supplies.

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• Manages facilities work order request system. Assigns work orders to building attendant personnel. Communicates with work order requestors to verify and confirm work order expectations as needed. Closes work orders and reports quarterly work order statistics. Works with Building Attendant Supervisor to determine maintenance supply orders, obtains vendor quotes, prepares requisitions, and processes orders.

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• Prepares requisitions for operational departments. Monitors and maintains departmental budgets and assists with annual budget preparations. Generates and maintains fiscal documents and files.

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• Creates and oversees departmental databases, files and reports. Works with Building Supervisor Attendant to maintain campus equipment inventory, tool inventory, fuel logs for back billing. Tracks campus utility information for reporting and bidding of utilities. Tracks campus vehicle logs for reporting. Establishes procedures for maintaining confidential records and information. Maintains the Operation’s department paper archives and digital archives

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• Utilizes department and/or College policies, practices and procedures to answer routine and non-routine questions and resolves complex problems and issues.Prepares documents, meeting materials and correspondence and takes minutes.Attends meetings or conducts routine sessions or orientation for administrators.Provides support for special projects. Performs all other duties as assigned.

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• Associate degree or minimum of 2 years of experience in business or related field;
• Position requires proficiency with all Microsoft Office Software Applications, comprehensive Excel experience, use of reporting tools/software,
• Strong interpersonal communication and customer service skills,
• Strong analytical skills,
• Effective time management & organizational skills,
• Ability to independently solve problems, prioritize tasks
• Work effectively with all levels of staff, faculty and students.

Preferred:

• Bachelor’s degree preferred.

ZSC offers an excellent benefits package including the following:

• Competitive base salary
• Comprehensive healthcare plans including medical, dental, vision, and prescription coverage
• HSA/FSA
• Employee Assistance Program
• Tuition Reimbursement for applicable degrees
• Life and long-term disability insurance
• Supplemental retirement savings plans
• Generous paid time off including vacation, sick, and personal leave
• We work a M-Th Standard work week but evenings or weekends may be required due to events at the campus

EEOC Statement

Zane State College does not discriminate on the basis of race, color, religion, gender, gender identity or expression, national origin (ancestry), military status (past, present or future), disability, age (40 years or older), status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a nursing mother, status as a foster parent, genetic information, or sexual orientation.

2025 SB1 Statement of Commitment

As required by Ohio Revised Code section 3345.0216, Zane State College will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

The final candidate is subject to the successful completion of reference checks and a background check.