Coordinator, North America and Executive Assistant

Universal Music Group; Los Angeles (CA); Sur place; USD 37 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental benefits

Vision benefits

Wellbeing reimbursements

401(k) with company match

Student loan assistance

Tuition reimbursement

Résumé du poste

Universal Music Group in Los Angeles seeks an Executive Assistant to the General Manager of North America. You will provide administrative support, coordinate meetings, prepare reports, and help with cross‑team collaboration in a fast-paced music environment.

This role requires 1 year of coordination/assistant experience, superb email management, and strong written/verbal communication. Travel and shows are part of the position, with a face for UMG North America.

Qualifications

• 1 year of experience in a coordinator, assistant, or operations role.
• Impeccable email inbox management and strong organizational skills.
• Excellent written and verbal communication.
• High attention to detail and ability to multitask.

Responsabilités

• Provide daily administrative and operational support to the General Manager.
• Schedule and coordinate meetings, calls, and internal/external communications.
• Prepare regular business reviews, reports, presentations, and analyses.
• Assist with project management to meet deadlines and deliverables.
• Track initiatives and coordinate cross‑department efforts.

Connaissances

Communication

Organization

Time management

Email management

Outils

Microsoft Office Suite

Google Workspace

Slack

Airtable

ChatGPT

Monday.com

Description du poste

• Excellent written and verbal communication

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How We LEAD

We’re seeking a proactive and highly organized Coordinator to support as an Executive Assistant to the General Manager of North America. This person will be key in helping the GM stay focused, efficient, and informed. You’ll assist with administration, operations, project coordination, analysis, communication, and cross-team collaboration — keeping everything on track in a fast-paced music environment.

How You’ll CREATE

• Provide daily administrative and operational support to the General Manager.
• Schedule and coordinate meetings, calls, and both internal and external communications.
• Prepare regular business reviews, reports, presentations, artist and label overviews, performance analyses, and documentation.

• Assist with project management to ensure deadlines and deliverables are met.
• Track key initiatives and follow up with stakeholders on action items.
• Help coordinate efforts between departments (A&R, Business Development, Marketing, Commercial, Operations, etc.).

• Conduct basic industry research and assist with data gathering and analysis.
• Act as a liaison between the GM and team members, partners, or clients.
• Travel and Expense management.
• Handle Ticket Requests.
• Attend many shows.
• Be the face of Virgin Music Group North America by greeting visitors, assisting with office activities, and attending many shows!

Bring Your VIBE

• 1 year of experience in a coordinator, assistant, or operations role (music industry or creative field preferred)
• Impeccable email inbox management, organizational, and time-management skills
• Excellent written and verbal communication
• High attention to detail and ability to multitask.

UMG Internal

• Familiarity with digital music platforms and industry trends
• Comfortable with productivity (Microsoft Office Suite, Google Workspace, Slack, Airtable, ChatGPT, Monday.com, etc.)

Bonus Points

• Experience with creative tools (Photoshop, Capcut or Adobe Pro)
• Experience in music distribution, label services, or artist management
• Event or project coordination experience
• Understanding of DSP analytics or marketing tools

Perks Playlist

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$37,300 - $60,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.