Coordinator: Learning Management Systems - Temporary, Part-Time

Pima-Community-College; Tucson (AZ); On-site; USD 32,000 - 34,000; Part time

Job summary

Pima Community College is seeking a part-time LMS Coordinator to support the Northwest Campus Learning Management Systems. You will generate reports on LMS usage with Insight Report Builder, document processes, and help develop training materials for staff and faculty.

In this role, you will provide cross-functional support during high-demand periods, manage departmental finances and data governance, and stay current with Brightspace D2L features. Occasional evenings/weekends may be required.

Qualifications

• Utilizes Insight Report Builder to generate reports on LMS usage, engagement, and course effectiveness.
• Documents processes, coordinates meetings, maintains resources, and develops training materials.
• Provides cross-functional support during high-demand periods and manages departmental finances and data governance.
• Researches and promotes new D2L Brightspace features and stays current with e-learning technology.

Responsibilities

• Generate, analyze, and present LMS usage reports to inform strategic decisions.
• Provide admin support by documenting processes and coordinating meetings; maintain resources.
• Assist across departments during peak periods; handle Help Desk tickets and QA-related tasks.
• Coordinate between LMS and e-learning teams and external partners like Brightspace D2L.
• Manage departmental budgets, payroll allocations, and procurement for temporary staff.

Skills

Data analysis

Reporting

Cross-functional collaboration

Training material development

Customer service

Education

High school diploma or GED

Associates Degree or technical training in office management

Tools

Insight Report Builder

D2L Brightspace

Office suite (Excel/Word)

Job description

Hours Per Week: Up to 19.5 hours per week

Department: Northwest Campus - Learning Management Systems

Rate of Pay: $23.64/hour

The Learning Management Systems (LMS) Coordinator is responsible for utilizing tools like the Insight Report Builder to generate vital reports on LMS usage and effectiveness, aiding strategic decision-making through sophisticated data visualization and analysis. The Learning Management Systems Coordinator documents processes, coordinating meetings, and maintaining essential resources, while also contributing to the development of training materials. Provides cross-functional support during high-demand periods, managing departmental finances, overseeing document and data governance, and staying at the forefront of technological advancements in e-learning platforms. The Learning Management Systems Coordinator collaborates among internal and external stakeholders and drive initiatives for continuous improvement.

The work schedule for this position may include working evenings and weekends.

About Temporary Employment:

This position has 1 vacant position and will establish a qualified applicant pool for part-time temporary positions. Applications will remain active for 6 months to a year and selected candidates may be contacted as positions become available or when immediate staffing needs arise. Placement in the pool does not guarantee employment. The applicant pool will be refreshed annually.

Temporary applicants may be hired for specific assignments or placed in an applicant pool for future opportunities, depending on enrollment levels and business needs. If selected from this pool of applicants, candidates contacted will receive details regarding the specific assignment and will have the opportunity to confirm interest and availability.

We are seeking dedicated part-time temporary employees to join our qualified applicant pool. Selected candidates will be considered for placement as positions become available or when immediate staffing needs arise.

Part-time temporary roles offer flexible scheduling and the opportunity to support a diverse population of students in achieving their educational goals.

• Utilizes the Insight Report Builder to generate, analyze, and present comprehensive reports on LMS usage, engagement, and course effectiveness; this involves data analysis, creation of data visualizations, identification of inconsistencies, and collaboration with various departments to produce customized reports that inform strategic decisions
• Offers administrative support by documenting processes, coordinating meetings, maintaining resources, and contributing to the development and refinement of training materials; ensure the smooth operation of the department and the effectiveness of its training programs through proactive planning and organization
• Acts as a vital support link across functions, especially during periods of high demand or for projects requiring specialized knowledge; responsibilities include resolving Help Desk tickets, assisting with Course Readiness, participating in Quality Assurance projects, and ensuring operational excellence across the eLearning spectrum
• Facilitates coordination between the LMS and e-learning departments and an extensive array of internal and external stakeholders, including the IT department, Provost's office, faculty trainers, and technology partners like Brightspace D2L
• Manages departmental expenses and procurement while also handling financial planning for compensating temporary workers and supporting faculty course improvement initiatives; oversees budget allocations for payroll and project-specific expenditures, ensuring resources are used effectively to enhance educational outcomes
• Oversees the comprehensive management of departmental documents and direct the organization and updating of the department's data and asset inventory, aligning with division-set retention schedules; emphasize the importance of operational efficiency and compliance with accreditation and college standards through meticulous data governance
• Continues to research and promote new D2L Brightspace features, coordinates training and program activities to effectively leverage these technologies; plays a key role in maintaining the department's technological edge and maximizing the utility of eLearning tools
• Performs all other duties and responsibilities as assigned or directed by the supervisor

• High school diploma or GED
• Associates Degree/Vocational or technical training in office management
• Three (3) to Five (5) years of related experience providing technology general office support

OR

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• Bachelor’s degree and/or advanced certification in administrative support or related area
• Knowledge of administrative procedures and practices
• Knowledge of internal and external customer service principles and practices
• Knowledge and application of organizational and time management principles
• Skill in effective communication (both written and oral)
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Skill in positive, productive and flexible customer service
• Ability to adapt and maintain professional composure in emergent and crisis situations
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the key duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform critical tasks.

• Environment: Work is performed primarily in a standard office environment with staff contact and frequent interruptions
• Physical: Primary functions require sufficient physical ability and mobility to work in a standard office setting; to remain in a stationary position for prolonged periods of time; to occasionally position self to perform duties; to position or transport light to moderate (up to 20 pounds) amounts of weight; to operate office equipment including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to effectively communicate to exchange information
• Vision: Ability to see in the normal visual range with or without correction
• Hearing: Ability to hear in the normal audio range with or without correction