Coordinator, Israel Seminars

AIPAC; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Job summary

The American Israel Education Foundation (AIEF) is the charitable organization affiliated with the American Israel Public Affairs Committee (AIPAC). The Israel Seminars Coordinator will assist in coordinating trips, keeping updated alumni records and sending communications.

Responsibilities include planning Israel seminars, maintaining materials, managing data in Salesforce, and supporting ongoing alumni activities. Hybrid schedule with office days and remote work, within the U.S.

Qualifications

• Passion for Israel and the U.S.–Israel relationship.
• Bachelor's degree strongly preferred.
• Familiarity with U.S. politics, Congress, and foreign policy preferred.
• Strong interpersonal skills: interact with colleagues, donors, board members, staff, and leaders.
• Interest and aptitude for learning new technology: Salesforce and Marketing Cloud preferred.
• Experience with Excel strongly preferred.
• Excellent organizational and time-management skills.
• Fastidious attention to detail.
• Demonstrated research and writing ability.

Responsibilities

• Assist Vice President with financial tasks including expenses, wire transfers, individual trip budgets, and insurance.
• Plan and execute AIEF Israel seminars: maintain files, prepare briefing materials, update the AIEF app, prepare nametags, manage trip data in Salesforce, assist post-trip evaluation and materials.
• Prepare weekly trips calendar for all staff.
• Manage survey data from individual trips.
• Assist with upkeep of alumni database.
• Assist with AIEF alumni events and other national events as needed.
• Assist with other administrative tasks as needed.

Skills

Passion for Israel

Interpersonal skills

Writing ability

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree

Tools

Salesforce

Marketing Cloud

Excel

Job description

The American Israel Education Foundation (AIEF) is the charitable organization affiliated with the American Israel Public Affairs Committee (AIPAC), America’s pro-Israel lobby. AIEF sponsors week-long seminars for members of Congress, congressional staff, and political influentials. The Israel Seminars Coordinator will assist in coordinating trips, keeping updated alumni records and sending communications.

Job Duties & Responsibilities:

• Assist Vice President with financial tasks including: expenses, wire transfers, individual trip budgets, and insurance
• Work closely with the Israel Seminars team to plan and execute AIEF Israel seminars:
  • Maintain organized files of trip materials
  • Prepare pre-trip briefing materials for participants and internal stakeholders
  • Update and manage the AIEF app used on each Israel Seminar
  • Prepare nametags
  • Manage trip data in Salesforce
  • Assist with post trip evaluation
  • Send out post-trip materials
• Prepare weekly trips calendar for all staff
• Manage survey data from individual trips
• Assist with upkeep of alumni database
• Assist with AIEF alumni events, and other national events as needed
• Assist with other administrative tasks as needed

Qualifications & Skills:

• Passion for Israel, and the U.S. – Israel relationship
• Bachelor's degree strongly preferred
• Familiarity with U.S. politics, Congress, and foreign policy preferred
• Strong interpersonal skills: ability to interact professionally with colleagues, donors, board members, congressional staff, and political leaders
• Interest and aptitude for learning new technology: Salesforce and Marketing Cloud experience preferred
• Experience with Excel strongly preferred
• Excellent organizational and time-management skills
• Fastidious attention to detail
• Demonstrated research and writing ability

AIPAC is offering a competitive market base salary between $50,000 and $55,000 for the position. A job offer within the range will depend on how closely a candidate’s skills and experience match the role’s requirements. AIPAC also offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package.

Note that we currently follow a hybrid schedule with three days in our offices and two days working remotely.

Please use your legal name when completing the employment application (no nicknames).

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.