Coordinator, Global Business Development

Teo Exhibitions; New York (NY); Hybrid; USD 50,000 - 58,000; Full time

Job summary

The American Museum of Natural History in New York, NY, is seeking a full-time Coordinator to support the Global Business Development team in licensing Museum content. The role handles licensing from first contact through delivery, coordinating with Sales and Operations to deliver high-quality client experiences.

Responsibilities include processing license requests, drafting agreements, reporting on projects, and maintaining contracts and files.

Responsibilities

• Manage incoming license requests for the Museum’s assets, including negotiating fees, gaining internal approvals, drafting agreements and tracking payment.
• Research and report on larger or longer-term licensing projects and development prospects.
• Track completed contracts, attendance and other information from all showings of Museum exhibits and planetarium shows at other venues.
• Create visual and numerical reports for presentations.
• Perform day-to-day office/departmental administration such as ordering supplies and vendor management, expense reports and maintaining the digital file system.
• Coordinate office meeting facilitation and client visit arrangements.
• Open purchase orders, complete invoicing and provide payment support for clients and providers.
• Support conference services as necessary.

Job description

Vacancy for Coordinator, Global Business Development

Job offer: Coordinator, Global Business Development at the American Museum of Natural History.

Coordinator, Global Business Development

American Museum of Natural History

Full time

$50,000 - $58,000 per annum

United States, New York

The Global Business Development (GBD) department focuses on licensing Museum content. Currently, main product lines are traveling exhibitions, planetarium shows and digital intellectual property distribution.

GBDis seeking a full-time Coordinator to provide administrative support to the Sales and Operations teams to help provide high-quality, memorable and seamless client experiences. The Coordinator is responsible for managing licensing for Museum materials from first contact through delivery.

Job duties include, but are not limited to:

• Manage incoming license requests for the Museum’s assets, including negotiating fees, gaining internal approvals, drafting agreements and tracking payment.
• Research and report on larger or longer-term licensing projects and development prospects.
• Track completed contracts, attendance and other information from all showings of Museum exhibits and planetarium shows at other venues.
• Create visual and numerical reports for presentations.
• Perform day-to-day office/departmental administration such as ordering supplies and vendor management, expense reports and maintaining the digital file system.
• Coordinate office meeting facilitation and client visit arrangements.
• Open purchase orders, complete invoicing and provide payment support for clients and providers.
• Support conference services as necessary.

The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.

Drawing on the expertise of the Museum’s scientists, educators, and renowned designers and preparators, the American Museum of Natural History award-winning exhibitions have been seen by millions of visitors at venues around the world.