Coordinator, Principal Gifts Program

American Museum of Natural History; New York (NY); On-site; USD 50,000 - 57,000; Full time

Job summary

The American Museum of Natural History is seeking a full-time Coordinator, Principal Gifts Program to support Principal Gifts execution through coordination, communications, stewardship, and donor engagement with a focus on Trustee and principal donors.

The role collaborates with the Director, Principal Gifts Program, drafts donor materials, tracks timelines, coordinates meetings, and maintains donor records to advance fundraising and stewardship goals.

Qualifications

• High School Diploma or equivalent.
• Two years relevant professional, academic, or volunteer experience in administration, project coordination, event support, fundraising, donor relations, communications, and/or a comparable office environment.
• Experience preparing professional correspondence, presentations, reports, meeting materials, and/or other donor-facing communications.
• Excellent writing, editing, proofreading, and organizational skills.
• Proficiency with the Microsoft Office Suite.

Responsibilities

• Serve as a key coordinator for Principal Gifts activities, tracking timelines, deliverables, stewardship commitments, and fundraising priorities; coordinate information flow across departments.
• Draft, edit, and proofread donor correspondence, stewardship communications, fundraising materials, donor briefings, presentations, and related materials for the Principal Gifts team and senior Museum leadership.
• Serve as the primary coordinator for the annual Chairman's Appeal (CYEA), including tracking participation and giving and supporting Trustee outreach, solicitation, and stewardship efforts.
• Assist with cultivation, solicitation, and stewardship activities in support of Principal Gifts fundraising efforts.
• Coordinate donor meetings, visits, tours, events, and other engagement opportunities for Trustees and principal donors, including logistics.
• Maintain current and accurate donor records in Raiser's Edge (CRM).

Skills

Writing

Editing

Proofreading

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree (preferred) in communications, English, business administration, arts administration, liberal arts

Tools

Microsoft Office Suite

Job description

The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.

The Advancement department is seeking a full-time Coordinator, Principal Gifts Program to support the execution of the Museum's Principal Gifts Program through program coordination, communications, stewardship efforts, and donor engagement activities, with a particular focus on Trustee and principal donor initiatives. Working closely with the Director, Principal Gifts Program, the Coordinator helps advance the Museum's high-level fundraising efforts by coordinating activities and projects, preparing donor-facing materials and correspondence, supporting Trustee and donor engagement efforts, and helping ensure the successful fundraising and stewardship initiatives.

Responsibilities

Job duties include, but are not limited to:

• Serve as a key coordinator for Principal Gifts activities, helping to track timelines, deliverables, stewardship commitments, and fundraising priorities. Coordinate activities and the flow of information across Advancement and other Museum departments to support Principal Gifts initiatives and donor engagement efforts.
• Draft, edit, and proofread donor correspondence, stewardship communications, fundraising materials, donor briefings, presentations, and related materials for the Principal Gifts team and senior Museum leadership.
• Serve as the primary coordinator for the annual Chairman's Appeal (CYEA), including tracking participation and giving, maintaining records, and supporting related Trustee outreach, solicitation, and stewardship efforts.
• Assist with cultivation, solicitation, and stewardship activities in support of Principal Gifts fundraising efforts.
• Coordinate donor meetings, visits, tours, events, and other engagement opportunities for Trustees, Honorary Trustees, principal donors, and prospects, including scheduling, communications, materials, RSVPs, and related logistics.
• Maintain current and accurate donor records in Raiser's Edge (CRM).

Minimum Qualifications

• High School Diploma or equivalent.
• Two years relevant professional, academic, or volunteer experience in administration, project coordination, event support, fundraising, donor relations, communications, and/or a comparable office environment.
• Experience preparing professional correspondence, presentations, reports, meeting materials, and/or other donor-facing communications.
• Excellent writing, editing, proofreading, and organizational skills.
• Proficiency with the Microsoft Office Suite.

Preferred Qualifications

• Bachelor's degree in communications, English, business administration, arts administration, liberal arts or another related field.
• Familiarity with fundraising databases and constituent relationship management systems.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to move about the Museum campus.

Salary and Benefits

The expected salary range for the Coordinator, Principal Gifts Program is $50,000 to $57,000 annually. This position is overtime‑eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community. Pay will be determined based on several factors, including skills, knowledge, training, education, credentials, areas of specialization, and depth and scope of experience.

Equal Opportunity Employer Statement

The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre‑employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.