Coordinator, Gift Processing

American Museum of Natural History; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

The American Museum of Natural History seeks a full-time Coordinator of Gift Processing to support fundraising efforts. This role involves processing donations, maintaining records in databases, and assisting with financial reporting. Candidates should possess organizational skills and proficiency in Microsoft Office, particularly Excel. A Bachelor’s degree is preferred but not required.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office, especially Excel.
• Experience with data and/or gift entry.

Responsibilities

• Process gift and membership donations from various channels.
• Assist with monthly general ledger reconciliation.
• Run reports to reconcile gifts and memberships.

Skills

Microsoft Office

Communication

Organizational Skills

Interpersonal Skills

Education

High school diploma or equivalent

Bachelor’s degree in Business, Accounting, Finance

Tools

Raiser’s Edge

Tessitura

Job description

The American Museum of Natural History is one of the world’s preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.

The Finance department is seeking a full-time Coordinator, Gift Processing to assist with all Museum contributions procured by the Advancement and Government/Corporate Relations departments, working closely with those teams and colleagues throughout the Museum. Reporting to the Senior Manager, Gift Processing, this role assists with processing gifts to the Museum, maintaining records in various databases, assisting with monthly general ledger (GL) reconciliation and close and providing gift and membership summaries, as well as other financial reporting as requested.

Job duties include, but are not limited to:

• Process gift and membership donations from all channels (onsite, cash, checks, credit card, ACH wire transfers, telemarketing, stocks, website, Donor Drive and Klik) by depositing checks to Cash Control, using a credit card terminal, providing GL codes to relevant offices, and accessing various databases (Donor Drive, Tessitura and Raiser’s Edge).
• Process fund transfers, manual gift auto-renewals and payment plan payments, refunds, and new and renewed memberships.
• Review gift acceptance requirements for all gifts received, gifts for deposit and appropriate fund allocation, and communicate with General Accounting and other departments as appropriate to ensure compliance.
• Run reports to reconcile gifts and memberships at the end of the month, manually entering and updating any gifts or memberships as needed.
• Work with other teams at the Museum as needed to investigate chargebacks and returned checks.
• Assist with daily mail delivery and pickup and maintaining the gift record database.

The expected salary range for the Coordinator, Gift Processing is $50,000/annual – $55,000/annual. This position is overtime-eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

Minimum Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with data and/or gift entry.
• Strong organizational, communication and interpersonal skills.

Preferred Qualifications

• Bachelor’s degree in Business, Accounting, Finance or another relevant field.
• One to three years’ experience in a related role.
• Experience with Raiser’s Edge, NXT , and/or Tessitura is preferred, though experience with other database systems is also a plus.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to occasionally lift up to 20 pounds.
• Must be able to move about the Museum campus.

Category

Category Full-Time

Total Number of Scheduled Hours Per Pay Period

Total Number of Scheduled Hours Per Pay Period 70

Union Status

Union Status Non-Union

FLSA

FLSA Non-Exempt

Expected Salary Minimum

Expected Salary Minimum $50,000/annual

Expected Salary Maximum

Expected Salary Maximum $55,000/annual

EEO Statement

The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma or equivalent?
  • Yes
  • No
• * Are you proficient in Microsoft Office, particularly Excel?
  • Yes
  • No
• * Do you have experience with data and/or gift entry?
  • Yes
  • No

Documents Needed To Apply

Required Documents

Resume

Cover Letter

Optional Documents

American Museum of Natural History
200 Central Park West
New York, NY 10024-5192
Phone: [phone]

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