Coordinator, Foundation and Donor Services

American College of Surgeons Brand; Chicago (IL); Hybrid; USD 62,000 - 65,000; Full time

Benefits offered by this job

Vacation and paid holidays

Tuition Reimbursement

403(b) Matching Program

Comprehensive Medical Coverage

Job summary

American College of Surgeons Brand is seeking a Coordinator for Foundation and Donor Services based in Chicago. This pivotal role supports fundraising activities and donor engagement, and will work in a hybrid format: 3 days in-office and 2 days remote. Candidates should possess at least 3 years of experience in fundraising or donor services, ideally with knowledge of Raiser’s Edge.

The anticipated salary range for this position is between $62,000 and $65,000 annually, commensurate with experience. Comprehensive benefits include health insurance, paid holidays, and a pension plan.

Qualifications

• 3+ years of experience in fundraising, donor services, or related fields.
• Experience with donor database systems and event coordination.
• Excellent written and verbal communication skills.

Responsibilities

• Manage donor database records and gift processing.
• Coordinate Foundation events and meetings.
• Support fundraising efforts and donor stewardship.

Skills

Fundraising

Donor services

Nonprofit administration

Event coordination

Database management

Education

Bachelor’s degree (preferred)

Tools

Raiser’s Edge

Microsoft Office Suite

Job description

Coordinator, Foundation and Donor Services

Job Category: ACSJOB

Requisition Number: COORD001602

• Full-Time
• Hybrid

Locations

Showing 1 location

Illinois
Chicago, IL 60611, USA

Description

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary:

The Coordinator, Foundation and Donor Services supports the Foundation's fundraising, donor engagement, governance, scholarship, and operational activities. This position is responsible for coordinating development operations, maintaining donor information and reporting, supporting fundraising initiatives, and providing operational support to advance Foundation priorities, including the scholarship and industry relations programs.

This exempt position will report to the Director, American College of Surgeons Foundation in the Division of Foundation. This position is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $62,000 - $65,000 (commensurate with related experience).

Responsibilities:

Development Operations & Donor Services

• Manage donor database records, gift processing, reporting, and reconciliation activities.
• Support donor stewardship efforts, including acknowledgments, communications, and donor record management.
• Ensure data integrity and compliance with donor intent and organizational policies.
• Support annual giving campaigns, fundraising initiatives, and donor communications.
• Implement prospect research, pipeline management, and donor cultivation activities.
• Maintain fundraising materials, digital content, and campaign reporting.
• Manage the Foundation’s participation at the Annual Clinical Congress and the Leadership and Advocacy Summit.

Governance

• Coordinate Foundation Board activities including meeting organization, materials, and tracking.
• Maintain governance documentation in Board Effect.

Event & Project Coordination

• Coordinate Foundation events, meetings, and special projects.
• Manage project timelines, logistics, and cross-functional communications.
• Support event execution and post-event follow-up activities.

Financial & Chapter Fund Administration

• Work in close cooperation with finance on budget tracking, donation reconciliation, and financial reporting.
• Administer chapter fund contributions, reporting, and disbursement processes.
• Maintain accurate financial and operational records.

Administrative & Operational Support

• Provide administrative support for the ACS Foundation Director.
• Coordinate calendars, meetings, reporting, and departmental communications.
• Maintain standard operating procedures and support continuous process improvement.

Required Education and/or Experience:

• Bachelor’s degree from an accredited college or university is preferred, but not required.
• 3+ years of experience in fundraising, donor services, nonprofit administration, development operations, or a related field is preferred.
• Experience working within Raiser’s Edge, or similar donor databases system, is required; experience with gift processing, reporting, and prospect research.
• Experience coordinating events, special projects, and Board or governance activities is strongly preferred.
• Experience supporting fundraising campaigns, events, Board activities, or donor stewardship initiatives preferred.
• Proficiency with Microsoft Office Suite and database management systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with attention to detail.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Ability to collaborate effectively with internal and external stakeholders.

Comprehensive Benefits:

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.