Coordinator, Financial Services

University of Maryland; College Park (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Maryland's Center for Global Sustainability (CGS) is seeking a Financial Services Coordinator to support financial, business, procurement, and sponsored research operations. The role reports to the Assistant Director of Finance and collaborates with Principal Investigators, CGS leadership, sponsors, and university offices.

Excellence in organization and service is essential to manage multiple deadlines and priorities.

Responsibilities

• Work with Principal Investigators to prepare proposal budgets.
• Route proposals through Kuali Research for review and approval.
• Support timely and accurate proposal submission with ORA.
• Track proposal status and respond to questions from sponsors and stakeholders.
• Assist with IDC/IP waiver requests and subaward setup.
• Monitor sponsored project expenses and align with budgets and terms.
• Support invoicing, financial reporting, and award closeout.
• Maintain documentation for transactions and correspondence.
• Process accounting transactions and reconciliations.
• Prepare financial reports and budget summaries for leadership.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Financial administration

Tools

Kuali Research

Job description

Job Description Summary

The Center for Global Sustainability (CGS) at the University of Maryland is seeking a Financial Services Coordinator to support CGS's financial, business, procurement, and sponsored research operations.

The Financial Services Coordinator reports to the Assistant Director of Finance and plays a key role in supporting pre-award and post-award activities, financial transactions, procurement, account reconciliation, financial reporting, and general business operations. This position works closely with Principal Investigators, CGS leadership, university administrative offices, sponsors, institutional collaborators, and domestic and international vendors to ensure financial and sponsored project activities are completed accurately, efficiently, and in compliance with university and sponsor requirements.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple requests, deadlines, and competing priorities while providing excellent customer service to CGS's internal and external communities.

Responsibilities

Responsibilities include, but are not limited to, the following:

Sponsored Award Administration

• Work closely with Principal Investigators to prepare proposal budgets that align with sponsor guidelines, university policies, and project needs.
• Compile proposal materials and route proposals through Kuali Research for institutional review and approval.
• Coordinate with the Office of Research Administration to support timely and accurate proposal submission.
• Communicate with sponsors, Principal Investigators, and internal stakeholders to track proposal status and respond to proposal-related questions.
• Assist with the preparation and submission of IDC waiver and IP waiver requests, as needed.
• Coordinate with ORA, institutional collaborators, and CGS stakeholders to support the setup and management of subawards.
• Track sponsored project expenses to help ensure spending aligns with approved budgets, sponsor terms, and project timelines.
• Monitor award activity and assist with identifying potential budget concerns, spending issues, or compliance risks.
• Work with Sponsored Programs Accounting and Compliance to support timely sponsor invoicing, financial reporting, and award closeout.
• Assist Principal Investigators and the Assistant Director of Finance with sponsored project questions, budget updates, and financial status information.
• Maintain organized documentation for sponsored project transactions, approvals, reports, and related correspondence.

Financial Activities

The Financial Services Coordinator will support CGS's financial operations by processing accounting transactions, completing reconciliations, maintaining financial documentation, and supporting accurate financial reporting.

• Enter journal entries, cost transfers, and salary expense transfers in accordance with university policies and procedures.
• Gather, review, and maintain required backup documentation for financial transactions.
• Complete monthly account reconciliations for sponsored and non-sponsored accounts.
• Review account activity to identify discrepancies, missing documentation, incorrect charges, or other financial issues.
• Research and resolve reconciliation issues in a timely manner, coordinating with appropriate university offices as needed.
• Assist with preparing financial reports, budget summaries, and account updates for Principal Investigators and CGS leadership.
• Monitor expenses to help ensure transactions are properly allocated, allowable, and charged to the appropriate accounts.
• Support financial tracking for grants, contracts, internal accounts, and other CGS funding sources.
• Assist with payroll-related financial functions, including salary allocation review, as needed.
• Help ensure financial records are accurate, complete, and maintained in accordance with university retention and audit requirements.
• Provide financial transaction support for CGS faculty, staff, students, and project teams.
• Assist with special financial projects, data requests, and ad hoc reporting as assigned.

Procurement

The Financial Services Coordinator will assist with procurement, vendor coordination, invoice processing, payment tracking, and related documentation for CGS.

• Work with domestic and international vendors to support CGS purchasing, contracting, invoicing, and payment needs.
• Coordinate with vendors and UMD Procurement to establish new vendors in university systems.
• Assist with preparing and processing procurement documents, contracts, purchase orders, and related approvals.
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