HR & Payroll Coordinator

UM01 University of Maryland College Park (UMCP); United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Maryland, College Park seeks an HR & Payroll Coordinator to provide operational support for HR and payroll administration. This role includes processing HR transactions in Workday, maintaining employee records, and coordinating onboarding activities.

The ideal candidate will have a Bachelor’s degree and at least one year of professional HR or payroll experience. Strong knowledge of HR policies and payroll functions is essential for success in this role.

Qualifications

• One (1) year of professional human resources or payroll experience.
• Knowledge of federal, state, and labor laws.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Process HR transactions in Workday, including hires and additional pay entries.
• Maintain records and ensure completeness of personnel documentation.
• Coordinate onboarding processes for new employees.

Skills

Knowledge of human resources policies and procedures

Knowledge of payroll functions

Skill in the use of Microsoft Office products

Ability to multi-task and prioritize assignments

Ability to analyze situations and determine the best recourse for response

Education

Bachelor’s degree from an accredited college or university

Job description

Job Description Summary

The Center for Global Sustainability (CGS) at the University of Maryland seeks an HR & Payroll Coordinator to provide operational support for human resources and payroll administration. The role supports the day-to-day execution of HR and payroll processes, including processing HR transactions in Workday, supporting payroll and timekeeping compliance, maintaining employee records, and coordinating onboarding activities. The coordinator assists with personnel administration for faculty, staff, students, and contingent employees, ensuring transactions are processed accurately and in compliance with university policies and procedures. The position reports to the Manager of Human Resources and works closely with CGS leadership, School of Public Policy administration, and central university offices to support efficient HR and payroll operations.

Essential Duties & Responsibilities

• Initiate and process HR transactions in Workday, including hires, job changes, end job actions, and additional pay entries.
• Assist with preparation and routing of offer letters, PTK faculty contracts, student appointment documentation, and other employment records.
• Maintain personnel documentation and ensure employee records are complete and properly maintained.
• Track appointment end dates, contract renewals, and funding changes to ensure timely personnel actions.
• Coordinate onboarding processes for new employees, including employment documentation and administrative setup.
• Assist with tracking and documentation for Form I-9 employment eligibility verification.
• Route HR forms and supporting documentation for review and approval.
• Monitor and review employee time entry to ensure accuracy and compliance with university payroll policies.
• Track payroll deadlines and ensure required actions are completed in a timely manner.
• Process payroll adjustments and corrections in coordination with the appropriate campus payroll offices.
• Support entry and monitoring of additional pay transactions.
• Assist with payroll reconciliation activities and payroll reporting.
• Monitor student employment appointments to ensure compliance with university FTE limits.
• Coordinate with the School of Public Policy Business Office and Central Payroll regarding payroll matters and issue resolution.
• Track HR compliance requirements related to employment documentation and payroll administration.
• Maintain HR and payroll tracking reports and internal documentation.
• Run and review Workday reports to support HR operations and payroll monitoring.
• Assist with preparation of documentation for audits or internal reviews.
• Provide administrative and operational support for HR functions within CGS.
• Assist with onboarding logistics and coordination for new employees.
• Perform other duties as assigned in support of HR and payroll operations.

Qualifications

• Bachelor’s degree from an accredited college or university.
• One (1) year of professional human resources or payroll experience. Up to four (4) years of substitute experience may replace required education on a year-for-year basis.
• Knowledge of human resources policies and procedures, federal, state, and other applicable labor laws, rules, regulations, and ordinances.
• Knowledge of payroll functions.
• Skill in the use of Microsoft Office products.
• Ability to multi-task and prioritize assignments.
• Ability to analyze situations and determine the best recourse for response.

Application Requirements

Required application materials: Cover Letter, Resume, References.

Equal Opportunity Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.