Coordinator - Facility Rentals

Katy Independent School District; Katy (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Katy Independent School District is seeking a Coordinator - Facility Rentals to manage district facility use for internal campus events and external rentals. You will ensure efficient scheduling and adherence to district policies while supporting multiple departments.

Ideal candidates have 3+ years in scheduling/events, strong organizational and communication skills, and experience with scheduling software and Microsoft Office.

Qualifications

• Bachelor’s degree preferred; College hours, high school diploma or GED required.
• Three years’ experience in facilities scheduling and event planning or related field.
• Experience in a school district preferred.
• Strong organizational and time management skills.
• Strong communication and customer service skills.
• Knowledge of facility scheduling systems and event logistics.
• Ability to multitask efficiently and meet deadlines.

Responsibilities

• Coordinate and maintain the district’s facility use calendar for campus and support facilities.
• Process and approve internal and external facility use requests.
• Coordinate all rental activities with the Facility Rentals Manager for staff coverage and invoices.
• Develop and maintain knowledge of all district facilities and proximity to other facilities.
• Assist HVAC, BAS technicians and Emergency Management teams with scheduling needs.
• Support campus administrators and department leadership with scheduling needs.
• Provide timely and professional communication to internal staff and external organizations.
• Occasional evening and weekend work to support events.

Skills

Organizational skills

Time management

Communication

Customer service

Event logistics

Scheduling systems

Education

Bachelor’s degree (preferred)

High school diploma or GED (required)

College hours (unspecified)

Tools

Microsoft Office

Scheduling software

Job description

Coordinator - Facility Rentals

Katy ISD MAINTENANCE AND OPERATIONS - Katy, Texas Open in Google Maps

Job Details

Application Deadline: Oct 26, 2026 11:59 PM (Central Standard Time)

Starting Date: Immediately

Job Description

Reports To: Facilities Manager

Duty Days: 250 Days

Wage/Hour Status: Exempt

Pay Grade: B03

Bachelor’s degree (preferred); College hours, high school diploma or GED (required)

Three years’ experience in facilities scheduling and event planning or related field

Experience in a school district preferred

Strong organizational and time management skills

Strong communication and customer service skills

Knowledge of facility scheduling systems and event logistics

Ability to multitask efficiently and execute multiple programs effectively

Ability to meet deadlines and communicate last-minute requests to multiple departments

Proficient in Microsoft Office and scheduling software

Primary Purpose: The Facilities Coordinator will assist the Facility Rentals Manager with coordinating and managing the use of district facilities for both internal campus events and external rental events. Ensure efficient scheduling and compliance with district policies while supporting operational continuity across departments.

Major Duties and Responsibilities

• Coordinate and maintain the district’s facility use calendar for campus and support facilities.
• Maintain records of time worked and materials used to include campus event labor associated with events.
• Process and approve internal and external facility use requests.
• Coordinate all rental activities with the Facility Rentals Manager for staff coverage of events and verify all required pdocumentation and invoices are completed in an orderly and timely matter.
• Develop and maintain knowledge of all district facilities including campus location and proximity to other district facilities.
• Assist and support HVAC, BAS technicians and Emergency Management teams with scheduling needs to support events.
• Assist in developing procedures to improve scheduling efficiency and event coordination.
• Support campus administrators and department leadership with scheduling needs.
• Provide timely and professional communication to internal staff and external organizations.
• Occasional evening and weekend work required to support events.
• Frequent interactions with staff, community members and external organizations.
• Strive to improve leadership skills through self-initiated professional development activities.
• Conduct oneself in a professional, ethical and responsible manner.
• This position is considered essential personnel and will perform other duties as assigned.

Equipment Used

Personal computer, printer, audio/video equipment, copier,

Working Conditions

Ability to work within deadlines and handle frequent interruptions. Maintain emotional control under stress. Flexible and cooperative with all department, district and school personnel including district patrons. Frequent district wide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Job Categories

• Administration > Director/Coordinator/Manager
• Support Staff > Maintenance

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Laura Bohuslav , Facilities Manager
• MAINTENANCE AND OPERATIONS
• Email: [e-mail]