Coordinator Capital Projects I

AVALON BAY COMMUNITIES, Inc.; San Jose (CA); On-site; USD 57,300 - 85,800; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Tuition reimbursement

Employee stock purchase plan

20% discount on apartment homes

Job summary

AvalonBay Communities, Inc. is seeking a Capital Projects Coordinator I in San Jose, CA to provide administrative and project support for capital improvement initiatives across multiple multifamily communities.

You will work closely with project managers, contractors, and internal stakeholders to keep projects organized, compliant, and on schedule. The role requires strong organizational skills, the ability to manage multiple priorities, and proficiency with Microsoft Office.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication.
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

Responsibilities

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

Skills

Strong organizational skills

Attention to detail

Time management

Communication skills

Microsoft Office proficiency

Independent work

Team collaboration

Education

Bachelor’s degree in Business Administration, Construction Management, Project Management, or related field

Tools

Excel

Word

PowerPoint

Outlook

Job description

Coordinator Capital Projects I

Position Type: Full time

Weekly Scheduled Hours: 40

State: California

City: San Jose

Zip Code: 95128

Total Base Pay Range: $57,300.00 - $85,800.00

Overview

AvalonBay Communities, Inc., an equity REIT, has a long‑term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk‑adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

At AvalonBay Communities, we create more than apartment homes—we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we’re driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents.

We're looking for a highly organized and proactive Capital Projects Coordinator I to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.

What You'll Do

As a Capital Projects Coordinator I, you’ll provide administrative and project support for a variety of capital improvement initiatives. You’ll work closely with project managers, contractors, vendors, and internal stakeholders to help ensure projects stay organized, compliant, and on schedule.

Key Responsibilities

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project‑related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

What We’re Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• Ability to work independently while collaborating effectively across teams.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting projects, budgets, contracts, invoicing, or construction‑related activities.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
• Experience supporting capital projects, renovations, construction, facilities, or property‑related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.

How AvalonBay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We Offer

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.
• Growth based on achievement and promotion from within.
• Associate recognition (a company‑wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, AvalonBay’s Very Best recognition program and others!).
• A 20% discount on our incredible apartment homes.
• A culture built on purpose and our core values -A Commitment to Integrity,A Spirit of Caring, andA Focus on Continuous Improvement.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)