Coordinator Capital Projects I

AvalonBay Communities; San Jose (CA); On-site; USD 57,300 - 85,800; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Employee stock purchase plan

20% discount on AvalonBay apartmentHom

Culture focused on Integrity, Caring,.

Promotion from within

Job summary

AvalonBay Communities, Inc. is seeking a Capital Projects Coordinator I to support a portfolio of multifamily communities in San Jose, CA. The role emphasizes coordinating planning through completion, vendor and contract administration, and rigorous project documentation.

We value organized, detail-oriented professionals who can manage multiple priorities, communicate effectively, and collaborate across teams to keep projects on track and within budget.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Experience supporting capital projects, renovations, or construction-related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.
• Strong organizational skills and attention to detail.

Responsibilities

• Support multiple capital projects from planning through completion.
• Create and process subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Prepare meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinate calendars, meetings, and project-related communications.
• Maintain project documentation and records for accuracy and compliance.
• Serve as a liaison among vendors, contractors, insurance providers, accounting teams, and internal partners.
• Track project budgets, invoices, and other financial information.
• Assist project managers with reporting, project administration, and ongoing operational support.
• Identify opportunities to improve processes and enhance team efficiency.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Excellent written and verbal comms

Customer service and relationship mgmt

Independent and cross-team collab

Education

Bachelor's degree in Business Administration, Construction Management, Project Management, or related field

Tools

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Job description

Overview

AvalonBay Communities, Inc., an equity REIT, has a long‑term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk‑adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Position Type

Full time

Weekly Scheduled Hours

40

Location

San Jose, California 95128

Total Base Pay Range

$57,300.00 - $85,800.00

The Role

At AvalonBay Communities, we create more than apartment homes—we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we're driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents.

We're looking for a highly organized and proactive Capital Projects Coordinator I to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.

Key Responsibilities

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project‑related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• Ability to work independently while collaborating effectively across teams.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting projects, budgets, contracts, invoicing, or construction‑related activities.

Preferred Qualifications

• Bachelor's degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
• Experience supporting capital projects, renovations, construction, facilities, or property‑related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.

How AvalonBay Supports You

• Comprehensive benefits—health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.
• Growth based on achievement and promotion from within.
• Associate recognition through company‑wide programs celebrating associate efforts and successes.
• A 20% discount on our apartment homes.
• A culture built on purpose and our core values—Integrity, Caring, and Continuous Improvement.

Additional Information

AvalonBay is proud to be an equal‑opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy, age, physical or mental disability, genetic information, citizenship status, military or veteran status, or any other status protected by the law.

AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice.