Coordinator Capital Projects I

Equity Residential; San Jose (CA); On-site; USD 57,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Job summary

Vivmark Residential is seeking a Capital Projects Coordinator I in San Jose, CA. This full-time role supports the Capital Projects team across a portfolio of multifamily communities, assisting with planning, contracts, budgeting, and documentation.

You will partner with project managers, contractors, vendors, and internal teams to ensure organized, compliant, and on-schedule project execution while maintaining thorough records and timely reporting.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Customer service and relationship management skills.
• Ability to work independently while collaborating across teams.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

Responsibilities

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

Skills

Organizational skills

Communication

Multitasking

Team collaboration

Microsoft Office

Education

Bachelor's degree in Business Administration/Construction Management

Tools

Excel

Word

PowerPoint

Outlook

Job description

Overview

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

Job Description

Coordinator Capital Projects I

Position Type

Full time

Weekly Scheduled Hours

40

State

California

City

San Jose

Zip Code

95128

Total Base Pay Range

$57,300.00 - $85,800.00

The Role

At Vivmark Residential, we create more than apartment homes we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we're driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents. We're looking for a highly organized and proactive Capital Projects Coordinator I to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.

What You'll Do

As a Capital Projects Coordinator I, you'll provide administrative and project support for a variety of capital improvement initiatives. You'll work closely with project managers, contractors, vendors, and internal stakeholders to help ensure projects stay organized, compliant, and on schedule.

Key Responsibilities Include

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• Ability to work independently while collaborating effectively across teams.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

Preferred Qualifications

• Bachelor's degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
• Experience supporting capital projects, renovations, construction, facilities, or property-related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.

How Vivmark Supports You

We know that our teams are the beating heart of our success and we re committed to showing our appreciation.

We Offer

• A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.