Coordinator, Campus Recreation/Facilities & Operations

University Of Rhode Island; Kingston (RI); On-site; USD 60,000 - 68,000; Full time

Job summary

University of Rhode Island is seeking a Coordinator for Campus Recreation/Facilities & Operations, responsible for leading staff and managing day-to-day facility operations across Mackal/Keaney/Tootell Complexes and fitness centers.

Under supervision, the role directs program and event support, facility scheduling, risk management, and collaboration with campus departments to foster engagement and well-being across the URI community.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Minimum of two years of full-time experience in managing a multi-purpose recreational/athletic facility.
• Experience in recreation/athletic facilities scheduling and contracts/invoicing.
• Demonstrated supervisory, training, and strong interpersonal/communication skills.
• Ability to work with diverse groups and excellent written communication.
• Experience with risk management and safety compliance.

Responsibilities

• Recruit, train, supervise, schedule, payroll, and evaluate staff across facilities.
• Coordinate facility rentals, events, and contracts including external groups and university events.
• Collaborate with campus departments and external units for smooth operations and safety.
• Oversee maintenance, custodial, and vendor management, including capital improvements.
• Support Emergency Action Plan training and safety inspections; track incidents.
• Manage inventory, equipment, and access control systems; ensure sustainability practices.

Skills

Supervisory experience

Training experience

Interpersonal communication

Written communication

Verbal communication

Diversity & inclusion experience

Risk management

Facility scheduling

Contract development & invoicing

Multi-purpose facility management

Education

Bachelor's degree in Sports Management, Exercise Science, Higher Education, Physical Education or related field

Tools

SubItUp

ActiveNet

Fusion

EMS

Handshake

Connect2

eCampus

CPR/First Aid/AED certifications

Job description

80 Lower College Road, Kingston, RI 02881

Coordinator, Campus Recreation/Facilities & Operations

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Information

Posting Number

SF02209

Job Title

Coordinator, Campus Recreation/Facilities & Operations

Position Number

109439

FTE

1.00

FLSA

Exempt

Position Type

Professional Staff

Union

PSA/NEA - Professional Staff Assoc

Pay Grade Range

Salary Hiring Range: $60,000 - $68,000

Status

Calendar Year, Full-time, Permanent

Department Information

Department

Facility Operations

Contact(s)

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location

Kingston

Grant Funded

No

Job Description Summary

Search will be open until filled. First consideration will be given to applications received by October 2, 2026. Applications received after October 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

The position is an in-person work schedule.

POSITION SUMMARY

Under the direct supervision of the Assistant Director, Facilities and Operations, provide leadership and day-to-day oversight and management of staff who serve as the front-line point of contact for all members and visitors. Contribute to the management and care of the Mackal/Keaney/Tootell Complex, Anna Fascitelli Fitness and Wellness Center. Assist with the identification and implementation of the Department’s strategic goals that foster engagement and promote a life-long commitment to holistic well-being for the University of Rhode Island community.

Duties and Responsibilities

KEY DUTIES AND RESPONSIBILITIES

Recruit, select, train, supervise, mentor, schedule, administer payroll, and evaluate a diverse facility operations student staff that includes Recreation Attendants in Mackal Field House and Anna Fascitelli Fitness and Wellness Center, Facilities & Operations student staff, and temporary workers. Work in conjunction with other full-time staff with staff training and other employees’ events (i.e., staff appreciation) with an emphasis on leadership development, student engagement, and a path to success beyond graduation.

Assist with the management of facility rental requests and the successful execution of events in Campus Recreation complexes. Responsible for coordinating student and internal groups, outside rentals, and University events including but not limited to: pre-planning arrangements, contract development, event supervision, custodial/maintenance personnel management, and enforcement of safety and risk management rules and regulations.

Build collaborative relationships with Department of Campus Recreation program areas/units; as well as external program departments, such as Facilities Operations, Capital Projects, Athletics, Conferences Services, Property & Support Services, Public Safety, Admissions, and other key university stakeholders. Support a culture that promotes collaboration focusing on customer services, safety, quality control, sustainability, and accessibility.

Responsible for the overall facilities operations planning and the day-to-day leadership and direction to ensure that the facilities are clean, safe, and accessible. Identify and recommend maintenance projects and capital improvements to enhance user satisfaction and safety. Assist in oversight of the department’s internal custodial and maintenance programs, including outside vendors and contractors.

Manage facility repairs and upkeep during annual maintenance shutdowns, semester breaks, and planned and/or emergency facilities projects.

Advise management team on departmental policies and procedures related to facility usage, customer service, and member/guest access. Provide input and assist in the development of all emergency policies and procedures; ensure policies are implemented and enforced; conduct routine facility inspections and audits. Assist full-time staff with facilitating Emergency Action Plan training. Track and monitor accident and incident reports within the facilities.

Collaborate with the Coordinator of Fitness, Health, and Well-being to create and maintain a comprehensive tracking/inventory/preventative maintenance system, including equipment installation, routine inspections, daily cleaning, and preventative maintenance, to help ensure maximum upkeep of fitness equipment.

Procure operating equipment and supplies for facility repairs and upgrades, equipment lending, supplies, and inventory, to include but not limited to: locker/towel service, equipment checkout, quest passes/day passes, and laundry service lost and found. Ensure all cash handling transactions are followed per established policies and procedures. Develop effective customer service policies which improve service levels.

Manage facilities key access, ID facility access, surveillance cameras, PA systems, emergency equipment and AED units, Material Safety Data Sheets ( MSDS ), and radios for the department.

Assist with management of software systems necessary to keep facilities operational and stay current with industry standards (Connect2, Supltup, Handshake, EMS , ActiveNet, IMLeagues, Fusion, eCampus, etc.).

Promote various principles and practices to maximize the department’s sustainability impact on campus; help ensure facilities/spaces are as environmentally responsible as they are functional.

Compile key performance indicators, (assessments, learning outcomes, facility statistics, annual management report, etc.), and make recommendations for change when needed. Participate in departmental strategic goals and long-term planning processes.

Be involved with and make meaningful contributions to departmental, divisional, and institutional initiatives, as well as within professional organizations.

Actively work with other campus departments in student persistence and retention efforts. Serve on various institutional, divisional, and departmental committees.

Contribute to an environment that values high expectations, accountability, and balanced lifestyle choices. Work in a team-centered environment and collaborate effectively with fellow colleagues.

Attend departmental, divisional, and University meetings.

Promote and sustain a culture of transparency, professionalism, integrity, respect, and work in a teamoriented environment.

Work on a team that collaborates effectively with fellow colleagues and achieves targeted goals. Continue to develop expert knowledge in area of specialization and serve as a resource to all team members.

Participate in benchmarking studies aimed at identifying best practices, expand programs and services, improve facilities, and/or other initiatives which support and enhance student’s engagement and success.

OTHER DUTIES AND RESPONSIBILITIES

Provide departmental leadership in the development of new, creative open recreation spaces, programs, and services.

Assist the Director and Associate Director of Campus Recreation with special projects and directives for the Division of Student Affairs.

Work a flexible schedule including some nights and weekend hours. Perform other duties as assigned.

LICENSES , TOOLS , AND EQUIPMENT

Personal computers, printers, word-processing, database management, and spreadsheet software; Current or ability to obtain and maintain CPR , First Aid and Automatic External Defibrillators ( AED ) certifications within the first 30 days of employment.

Required Qualifications

REQUIRED

1. 1. Bachelor's degree in Sports Management, Exercise Science, Higher Education, Physical Education or related field.
2. 2. Minimum of two years of full-time experience in the management of a multi-purpose recreational and/or athletic facility.
3. 3. Demonstrated experience in recreation/athletic facilities scheduling.
4. 4. Demonstrated experience in developing facilities usage/rental contracts and invoicing.
5. 5. Demonstrated experience in risk management mitigation.
6. 6. Demonstrated supervisory experience.
7. 7. Demonstrated training experience.
8. 8. Demonstrated strong interpersonal and verbal communication skills.
9. 9. Demonstrated proficiency in written communication skills.
10. 10. Demonstrated ability to work with diverse groups/populations.
11. 11. Current or ability to obtain American Red Cross CPR , First Aid, and AED certifications within the first 30 days of employment.

PREFERRED

1. 1. Master’s Degree in Sports Management, Exercise Science, Higher Education, Physical Education or related field.
2. 2. Minimum two years of full-time experience in the management of a multi-purpose recreational and/or athletic facility in a college or university setting.
3. 3. Demonstrated experience in developing facilities usage/rental contracts and invoicing.
4. 4. Demonstrated experience in facility emergency response.
5. 5. Demonstrated experience in training student employees in a college or university setting with an enrollment over 10,000 students.
6. 6. Demonstrated experience supervising custodial and/or maintenance professionals.
7. 7. Demonstrated experience with recreation environment technology (i.e., SubItUp, ActiveNet, Fusion, EMS , Handshake, Connect2, e-Campus).
8. 8. Current American Red Cross Instructor Certification.
9. 9. Demonstrated evidence of professional involvement in organizations (i.e. NIRSA : Leaders in Collegiate Recreation ( NIRSA ) or other recreation based associations).

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions. May be required to work evenings and weekends.

Posting Date

09/11/2026