Coordinator, Business Operations - Psychiatry & Behavioral Sciences

Lemaire Scott A Md; Houston (TX); Hybrid; USD 47,000 - 56,000; Full time

Job summary

Baylor College of Medicine is seeking a detail‑oriented Coordinator, Business Operations for the Psychiatry & Behavioral Sciences division in Houston. The role provides administrative support to the COSH team, manages calendars, schedules meetings, prepares minutes, and handles procurement and invoicing to ensure daily objectives are met.

The position offers hybrid work options and requires strong organizational skills, two years of related experience, and proficiency with Microsoft Office.

Qualifications

• High School diploma or GED required.
• At least two years of relevant experience.
• Strong organizational and administrative skills.

Responsibilities

• Coordinate scheduling and meeting logistics for COSH/CPAN programs.
• Handle procurement, invoicing, contracts, and vendor issues.
• Track budgets and prepare reports and spreadsheets.
• Maintain organized program files and records.
• Provide general administrative support to ensure daily operations.

Skills

Calendar scheduling

Procurement

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Coordinator, Business Operations - Psychiatry & Behavioral Sciences

Job Description Job Title: Coordinator, Business Operations - Psychiatry & Behavioral Sciences Division: Psychiatry and Behavioral Sciences Work Arrangement: Hybrid Location: Houston, TX Salary Range: $47,372 - $56,000 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Coordinator, Business Operations provides administrative support to the CPAN Central Operational Support Hub (COSH). The selected candidate will report directly to the COSH-CPAN Program Administrator and play a key role in coordinating and executing administrative functions for this grant-funded initiative.

Primary responsibilities include managing calendars and scheduling activities, coordinating meetings and preparing meeting minutes, processing purchases and invoices, monitoring and managing the program inbox, and providing overall administrative and operational support to ensure the success of the program’s daily activities and objectives.

This position may offer the flexibility of a hybrid work arrangement.

Job Duties

• Assists in coordinating and organizing scheduling, logistics of project work groups, meetings and meeting minutes . Provides support in coordinating various admin tasks related to COSH and CPAN initiatives.
• Manages the procurement and distribution of CPAN merchandise. Coordinate CPAN's participation in conferences.
• Oversees purchasing, procurement, and supply ordering. Provides full-cycle procurement support for team, follows requisitions/POs through the full cycle including invoicing, contracts management, and troubleshooting and managing issues
• Assists with financial and business processes by supporting budget tracking, processing operational documents, monitoring expenditures, preparing reports and spreadsheets, and maintaining records related to purchasing and departmental expenses.
• Coordinates and organizes CME program educational presentations .
• Manages and facilitates purchases. Streamlines procurement processes and ensures efficient resource allocation.
• Maintains organized files and documents related to the programs.
• Performs other administrative duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.
• Procurement experience.
• Proficiency with Microsof Office Suite.
• Ability manage to complex calendar scheduling.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26659

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.