COORDINATOR, BENEFITS & SAFETY

People Inc. (NY); Buffalo (NY); On-site; USD 39,000 - 52,000; Part time

Job summary

People Inc. (NY) is seeking a temporary Leave of Absence and Workers' Compensation Administrator in Buffalo, NY. You will manage LOA and workers’ compensation processes, ensure regulatory compliance, and maintain accurate records across HR systems while coordinating with employees, managers, and medical providers.

The role emphasizes timely case resolution, documentation, and effective communication. A Bachelor’s degree with experience is required, and strong analytical and organizational skills

Qualifications

• Bachelor’s degree and one year of experience, or an equivalent combination of education and experience.
• Knowledge of applicable federal and state regulations, including NYS Workers' Compensation, Disability Benefits, ADA, PWFA, FMLA, PFL, PPL, and HIPAA.
• Ability to interpret and apply employment-related regulations and maintain confidentiality of sensitive employee information.
• Demonstrated ability to maintain accurate records and manage multiple complex cases simultaneously while meeting deadlines.
• Strong analytical, communication, and organizational skills.

Responsibilities

• Manage leave of absence and workers' compensation processes in compliance with laws and policies.
• Oversee cases from initiation to resolution, with documentation and deadlines.
• Maintain accurate data in HR tracking and related systems.
• Communicate with employees, supervisors, claims adjusters, medical providers, and counsel.
• Log and analyze workers' compensation claims and trends to support timely resolution.
• Support return-to-work and transitional duties; complete OSHA reporting annually.
• Adhere to all agency policies and perform other duties as assigned.

Skills

Analytical skills

Communication skills

Organizational skills

Education

Bachelor's degree

Job description

Shift: Temporary Position. Monday-Friday 8:30am-4:00pm

Responsible for administering the Agency's leave of absence and self-insured workers' compensation programs, ensuring compliance with applicable federal and state regulations. Maintains accurate records, exercises sound judgment, and provides responsive support to employees, managers, and external partners throughout the leave and claims administration process.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Manages the employee leave of absence and workers’ compensation processes for the Agency, ensuring compliance with applicable laws, policies, and procedures.
• Manages leave and workers' compensation cases from initiation through resolution, including evaluating documentation, monitoring deadlines, coordinating follow-up activities, and maintaining accurate records.
• Maintains accurate and timely information in the HR tracking system, leave administration database, workers' compensation database, and other related tracking systems.
• Demonstrates accountability by managing responsibilities independently, meeting deadlines, and ensuring assigned cases and projects are completed accurately and timely.
• Effectively communicates with employees, supervisors, claims adjusters, medical providers, case managers, and legal counsel regarding leave, workers' compensation, return-to-work planning, and related policies.
• Proactively resolves leave and workers' compensation matters while ensuring appropriate and compliant outcomes.
• Provides Payroll with accurate PTO, Health Reserve, and accrual information related to employee leaves of absence.
• Responsible for logging and tracking workers’ compensation claims, analyzing claims experience and trends, and collaborating with claim adjusters to facilitate timely claim resolution.
• Manages processes related to work restrictions and the transitional duty return-to-work program.
• Completes annual OSHA reporting requirements.
• Complies with all Agency policies and procedures.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree and one year of experience, or an equivalent combination of education and experience.
• Knowledge of applicable federal and state regulations, including NYS Workers' Compensation, Disability Benefits, ADA, PWFA, FMLA, PFL, PPL, and HIPAA.
• Ability to interpret and apply employment-related regulations and maintain confidentiality of sensitive employee information.
• Demonstrated ability to maintain accurate records and manage multiple complex cases simultaneously while meeting deadlines.
• Strong analytical, communication, and organizational skills.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.