Coordinator, Athletic Facilities and Special Events

Triton College; River Grove (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

Triton College seeks a Coordinator of Athletic Facilities and Special Events to manage facility usage, scheduling, rentals, and event staffing, ensuring safety and compliance.

The role oversees budgets, coordinates with campus departments, and serves as primary contact for external users; requires an associate degree or higher and at least 3 years of relevant experience. Flexibility for weekend events and strong customer service are essential as the college expands athletic programs.

Qualifications

• Education: Associate’s degree or higher.
• Experience: minimum of three (3) years in athletic facility management or related field.
• Knowledge: knowledge of athletic contest practice, event equipment, and MS Office.
• Skills: ability to foresee problems and provide strong customer service and communication.

Responsibilities

• Recruit, supervise and train athletic workers and scorekeepers.
• Plan work schedules for all events to ensure adequate staffing.
• Serve as point person for external inquiries about facilities.
• Coordinate utilization and rentals of athletic facilities.
• Apply rental rates and generate billing for external users.
• Prepare contracts and related documentation for facility use.
• Input on master scheduling software for event coordination.
• Create and update spreadsheets and calendars as needed.
• Collaborate with AV, Marketing, Athletics, Public Safety, and Business units.
• Learn and manage access keys and security for facilities.
• Identify custodial and maintenance needs for venues.
• Budget responsibility for outside rentals and department management.
• Coordinate risk management and safety procedures.
• Manage cash receipts for Triton athletic events.
• Advise on facility maintenance, modifications, and design.
• Assist with schedules, NJCAA compliance, and staffing.
• Supervise the athletic events coordinator.
• Operate scoreboards, PA systems and field equipment.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Problem anticipation

Education

Associate’s degree or higher

Tools

Microsoft Office

Job description

Welcome to the Triton College Employment Portal

Coordinator, Athletic Facilities and Special Events

Please see Special Instructions for more details.

• 1. Annual base salary of $43,875 with full benefits package ;
• 2. Official transcripts required prior to employment;
• 3. Candidate recommended for hire will be subject to pre-employment screenings;
• 4. Triton College is an Equal Opportunity Employer

Posting Summary

Posting Number

Posting Number S00641P

Position Title

Position Title Coordinator, Athletic Facilities and Special Events

Position Type

Position Type Classified

Department

Administer all facets of athletic facilities usage and rentals (internal/external).

Qualifications

• Education: Associate’s degree or higher
• Experience: minimum of three (3) years of athletic facility experience, or related managerial and public relations experience
• Knowledge: knowledge of athletic contest practice and procedure, working knowledge of equipment necessary for safe and secure events, strong proficiency with Microsoft Office software
• Skills: ability to foresee necessary problems, strong customer service and communication skills

Responsibilities

• 1. Recruit, supervise and train individuals such as athletic workers, time keepers and scoreboard operators regarding athletic field equipment and usage.
• 2. Plan and review work schedules for all events to assure sufficient support staff coverage.
• 3. Point person for all external inquiries regarding athletic facilities. Must have flexibility regarding work hours, including availability on weekends.
• 4. Works with all groups regarding the utilization of the athletic facilities including rental of facilities.
• 5. Applies approved rental rates and fees. Generates billing and collection of fees from outside users.
• 6. Provides, collects and prepares all pertinent documentation including contracts to all parties seeking usage of the facilities.
• 7. Provides guidance and input on the College’s master scheduling software for coordination between Triton events, Athletic Field Partners, CE and the general public.
• 8. Utilization of specialized software including spreadsheets and calendars. Ability to create and update, as needed.
• 9. Works with other College Departments necessary for the operation of the athletic facilities including: Audio Visual, Marketing, Athletics, Public Safety/Police, and Business Departments.
• 10. Acquire full knowledge of College athletic venues/locations. Knowledge of all required access keys, such as key FOBs for athletic doors/fields.
• 11. Identify and understand specific custodial and maintenance needs for all athletic facilities.
• 12. Has budget responsibility for outside rentals and department management.
• 13. Clear understanding and ability to communicate risk management and safety procedures.
• 14. Manage and control cash receipts for all Triton Athletic Events.
• 15. Provide input on athletic facility maintenance, modifications, and design.
• 16. Assist Athletic department regarding schedules, NJCAA compliance, and staffing for Triton events.
• 17. Supervise the athletic event coordinator.
• 18. Equipment Operated: Scoreboards, PA systems, sport field equipment, motorized athletic field vehicles, master schedule software.
• 19. Other duties as assigned by supervisor.
• Supervision Provided: Trains and supervises Athletic Events Coordinator and hourly staff
• Supervision Received: Athletic Facilities Coordinator and Director of Athletics

Required fields are indicated with an asterisk (*)

Triton College is an Affidative Action/Equal Opportunity Employer

Triton College reaffirms its commitment not to discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, disability, veteran status, age or any other basis which is protected by law in offering benefits, services, as well as educational and employment opportunities.