Coordinator, Administrative (Advising)

St. Louis Community College; St. Louis (MO); On-site; USD 35,000 - 48,000; Full time

Job summary

St. Louis Community College is seeking an Administrative Coordinator (Advising) at the Meramec campus to provide operational and administrative support to the Director, Academic, Career, & Transfer Advising and to coordinate advising services across campuses.

The role handles high-volume student engagement by phone, email, and chat, ensures consistent service delivery, and assists with onboarding, procedures, and training for advising staff.

Qualifications

• Associate's Degree in related field with 3–5 years of experience preferred
• High School Diploma with over 5 years of progressively responsible experience preferred
• Experience in a college/university setting is preferred

Responsibilities

• Serve as primary administrative support to the Director of Advising and assist with day-to-day operational needs of the department.
• Coordinate communication and workflow among advising support staff across all campus locations to ensure consistent service delivery and office coverage.
• Monitor support staff schedules and collaborate with campus managers to identify coverage needs for phones, email, chat, and front desk operations.
• Facilitate the sharing of updated procedures, departmental information, and operational changes with advising support staff across campuses.
• Assist in maintaining standardized processes, reference materials, and communication protocols for student support operations.
• Support high-volume student service operations by assisting with phone, email, and chat communications as needed.
• Provide backup assistance for in-person student traffic during staffing shortages, absences, or peak service periods.
• Coordinate logistics for advising events, programming and trainings.
• Compile, organize, and maintain departmental records, reports, and operational documentation.
• Assist with onboarding and training coordination for advising support staff in collaboration with campus managers.
• Identify operational challenges and communicate recommendations to improve efficiency, communication, and student service responsiveness for phone, chat and email support.
• Perform other related administrative and operational duties as assigned

Skills

Administrative coordination

Communication

Customer service

Education

Associate's Degree in related field

High School Diploma with 5+ years experience

Job description

Location

Meramec

Job Type

Full-Time Non-Academic Affairs

Job Number

26-00481

Organization

Academic Advising & Student Success (930302)

Opening Date

09/21/2026

Closing Date

Continuous

Salary

$41,612

Position Summary

The Administrative Coordinator (Advising) provides operational and administrative support to the Director, Academic, Career, & Transfer Advising while serving as a central coordination resource for advising support staff across multiple campus locations. This position helps ensure consistent student service operations by coordinating communication, coverage, procedures, and information sharing among campus support teams. The Administrative Coordinator (Advising) supports high-volume student engagement through phone, email, and chat services and provides backup in-person assistance when needed. Working collaboratively with campus managers and advising staff, this role helps maintain efficient workflows and a high standard of student support services.

Primary Duties Performed

• Serve as primary administrative support to the Director of Advising and assist with day-to-day operational needs of the department.
• Coordinate communication and workflow among advising support staff across all campus locations to help ensure consistent service delivery and office coverage.
• Monitor support staff schedules and collaborate with campus managers to identify coverage needs for phones, email, chat, and front desk operations.
• Facilitate the sharing of updated procedures, departmental information, and operational changes with advising support staff across campuses.
• Assist in maintaining standardized processes, reference materials, and communication protocols for student support operations.
• Support high-volume student service operations by assisting with phone, email, and chat communications as needed.
• Provide backup assistance for in-person student traffic during staffing shortages, absences, or peak service periods.
• Coordinate logistics for advising events, programming and trainings.
• Compile, organize, and maintain departmental records, reports, and operational documentation.
• Assist with onboarding and training coordination for advising support staff in collaboration with campus managers.
• Identify operational challenges and communicate recommendations to improve efficiency, communication, and student service responsiveness for phone, chat and email support.
• Perform other related administrative and operational duties as assigned.

Qualifications/Experience

• Associate's Degree in a related field with three to five (3-5) years of experience.
• High School Diploma with over five (5) years of progressively responsible experience.
• Experience in a college/university setting is preferred.

Employer

St. Louis Community College (MO)

Address

3221 McKelvey Road

Bridgeton, Missouri, 63044

Website

https://stlcc.edu