Coordinator, Administrative

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Paid leave (4+ weeks)

Retirement program

Tuition remission for employees and/or

Flexible work schedules and telework (

Job summary

The University of Maryland School of Medicine Department of Pediatrics is seeking a Coordinator, Administrative to support financial, procurement, and human resources functions within an administrative division. You will review documents, process payroll, manage procurement, and help coordinate the unit's budget.

The role requires a bachelor’s degree and at least two years of related experience, with opportunities to supervise or mentor, depending on department needs.

Qualifications

• Bachelor's degree in business administration, public administration, finance, accounting, HR or related field.
• Two years of related experience in financial, administrative, procurement, or HR management.

Responsibilities

• Provide daily support for financial (FIN), procurement (SSAS) and HR (HR) for an admin division.
• Review HR and financial documents, payroll processing, procurement, and budgeting.
• Adhere to SOPs and policy documents; identify and implement process improvements.
• Coordinate the unit's budget and assist in financial reporting and forecasts.
• Serve as liaison with Financial Services, HR, and Strategic Sourcing on campus-wide initiatives.

Skills

Effective communication

Regulatory knowledge

Technology systems

Teamwork

Independent work

Education

Bachelor's degree in business administration/related field

Job description

The University of Maryland School of Medicine Department of Pediatrics

The University of Maryland School of Medicine Department of Pediatrics is seeking to hire a Coordinator, Administrative.

Scope of Role

Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.

Applies entry level knowledge, concepts, principles, and skills. Decision making occurs within defined parameters. Supervisor defines assignments, expectations, and deadlines. Supervisor may review work for quality. Demonstrates initiative and discretion to resolve routine and non-routine matters.

Benefits

Exempt Regular. UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Primary Duties

• Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.
• Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
• Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,
• Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
• Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
• Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files
• Prepares units budget and performs micro trend analyses and financial forecasts.
• Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets. Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)
• Supports purchasing and travel management for administrative units department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determining client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)
• Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
• Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)
• Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
• Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
• Performs other duties as assigned.

Minimum Qualifications

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Knowledge, Skills, Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range

$54,000 - $60,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job Details

• Reg or CII Exempt Staff
• Full Time
• Day Job
• School of Medicine - Pediatrics