Director of Academic Administration

University of Maryland, Baltimore (UMB); Baltimore (MD); On-site; USD 103,000 - 115,000; Full time

Benefits offered by this job

Paid leave

Health insurance

Tuition remission

Flexible work schedules and telework

Job summary

University of Maryland, Baltimore (UMB) – School of Medicine, Pathology Department, is seeking a Director of Academic Administration to lead faculty and program operations in a complex academic clinical setting.

The role oversees recruitment, evaluation, policy application, and compliance, develops strategic goals, and ensures effective information systems and reporting. Strong leadership, change management, and communication skills are essential.

Qualifications

• Five (5) years of administration or coordination of academic program or unit experience.
• Three (3) years of management/supervisory experience.
• Clery Act compliance responsibilities and related policy application knowledge.

Responsibilities

• Oversee and manage academic administrative issues in faculty and postdoctoral areas.
• Assist departments with administrative appointment policy application and compliance.
• Serve as primary information source for academic office and external agencies.
• Oversee survey responses and reporting at university and system levels.
• Ensure maintenance of the faculty tracking system and policies.

Skills

Leadership

Policy compliance

Communication

Change management

Strategic planning

Education

Bachelor's degree

Master's degree preferred

Job description

The School of Medicine - Department of Pathology

has an exciting opportunity for a Director of Academic Administration. The mission of the University of Maryland School of Medicine Department of Pathology is to: deliver the highest quality diagnostic care to our patients and communities; partner with providers to optimize test utilization and interpretation for clinical management; educate the best future physicians, laboratorians, and scientists; and advance the frontiers of scientific knowledge in medicine.

The University of Maryland Department of Pathology is committed to serving our community through world-class patient care, education, and research. We are proud to offer our clinical and consultative pathology services to patients and healthcare providers, share our love of the field with our exceptional trainees, and enhance public health and medical knowledge through our continuous research efforts. This mission could not be achieved without our belief in fostering an environment that values and promotes diversity, equity, inclusion, and justice, through which better outcomes for our patients, faculty, staff, trainees, and the scientific community as a whole are achieved.

Accomplishes responsibilities by primarily performing significant managerial functions within area of responsibility. Possess subject matter expertise in a professional discipline. Achieves objectives through coordinated efforts of others, typically by managing recruitment, engagement, performance, and development of employees. Develops, implements, and manages goals and objectives. Participates in strategic planning. Determines and enforces processes, practices, and/or policies. Manages operations, workflow, projects, and/or systems that have strategic impact. Accountable for operational and/or financial resources. Responsible for compliance with relevant policies, procedures, and expectations to support institutional, School or Unit goals. Manages the daily operations, typically, of a work unit (group(s) or team(s) of staff who perform similar type work) or function (division(s), program(s), or specialized unit(s) within a department). Develops and achieves broadly stated goals and objectives in alignment with defined strategy. Primarily responsible for overall execution of results. Wide latitude to make managerial decisions within area of responsibility. Recommends financial, personnel, and significant strategic decisions for upper senior professional approval.

Benefits: Exempt Regular

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland

Primary Duties

• Oversee and manage academic administrative issues, mostly in the faculty and post doctoral fellows areas of appointment, renewal, promotion, tenure review committee process, and leave, including sabbaticals.
• Assist departments in administrative appointment policy application and compliance
• Serve as the primary faculty information source for the school/university academic office, department staff, outside agencies regarding system reporting, compliance, and accreditation, and university and school policies and procedures.
• Oversee response to various surveys and reports by departments, University, University System of Maryland (USM), school affiliated associations, and other outside organizations as requested.
• Ensure effective compliance, development, and maintenance of the faculty tracking system/database.
• Develop and implement training sessions for the school/university regarding faculty administration and policies
• Design and integrate continuous improvements to ensure effectiveness of the academic administration in school or University.
• Proactively represents the school or University through participation in school meetings and special projects, as well as organizing and serving various committees.
• Performs other duties as assigned.

Minimum Qualifications

Education

Bachelor's degree. Master's degree preferred.

Experience

Five (5) years of administration or coordination of academic program or unit (faculty, staff, or student relations) experience

Supervisory Experience

Three (3) years of experience in a management/ leadership/ supervisory role.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Knowledge, Skills, Abilities

Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range

$103,000 - $115,000; Commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Reg or CII Exempt Staff

Reg or CII Exempt Staff

Full Time/Part Time

Full-Time

Shift

Day Job

Organization

School of Medicine - Pathology