Coordinator, Accounting (20754)

Florida Agricultural and Mechanical University; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Florida A&M University is seeking an experienced General Accountant to support the General Accounting section in maintaining accurate financial records in line with GAAP and GASB pronouncements. The role entails monthly reconciliations across operating, student, payroll, and research accounts, journals, GL reporting, and audit-ready documentation.

The candidate will perform financial research, assist with internal controls, and support the preparation of university financial statements and audit

Qualifications

• Bachelor's degree in accounting or related field with two years of related experience, or a master's degree in a related field.
• Possession of a State of Florida CPA Certificate may be required for some assignments.

Responsibilities

• Reconcile financial records and perform monthly reconciliations of all University bank accounts.
• Prepare monthly departmental P-Card journals in coordination with Procurement Services and Travel Department.
• Generate General Ledger reports and schedules for audits and ad hoc requests.
• Conduct financial research using various data sources and tools and ensure proper classification per GAAP and GASB.
• Reconcile financial aid accounts and related Title IV programs; prepare schedules for annual audits.
• Review internal controls and assist with journal reviews to ensure accuracy and proper accounting treatment.
• Prepare university financial statements from multiple data sources and support audit documentation.
• Document reconciliation processes for audit purposes and resolve discrepancies.

Skills

GAAP

GASB

Reconciliations

Financial statements

Microsoft Office

Education

Bachelor's degree in Accounting

Master's degree (preferred)

Tools

Microsoft Excel

Job description

Position Vacancy Announcement

This position is part of the General Accounting section, which is responsible for maintaining accurate and complete financial records for the University in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements, and all applicable regulations. The section ensures compliance with GASB standards through consistent application of required accounting and reporting practices.

Summary

Key duties include reconciling financial records; Perform monthly reconciliations of all University bank accounts, including operating, student, payroll, and research accounts, including identification and resolution of outstanding items; Prepare monthly departmental P-Card journals in coordination with Procurement Services and Travel Department; Generate General Ledger reports (such as trial balances and ledger activities) monthly, as well as on an ad hoc basis; Perform financial research, using both transactional and summary level data, in various formats using a variety of methods including: Commitment Control, Queries, General Ledger reports, spreadsheets, and database applications; Perform financial aid-related reconciliations, to include but not limited to, Perkins Loan, Pell Grants Federal Direct Loans and other Title IV programs; and prepare comprehensive schedules and supporting documentation for annual audits. Regularly review internal control procedures and recommend enhancements to strengthen asset accountability; Assist with journal reviews by analyzing entries for accuracy, completeness, and proper classification in accordance with GAAP and GASB standards; Respond to departmental accounting inquiries by researching complex financial transactions, providing guidance of accounting policies; Prepare university financial statements by compiling data from multiple sources, verifying account balances, ensuring the correct application of accounting principles, and assisting with the preparation of supporting schedules for audits; and perform other reconciliations as assigned by the supervisor, such as reconciling subsidiary ledgers to the general ledger, ensuring timely resolution of discrepancies, and documenting reconciliation processes for audit purposes.

Minimum Qualifications

Bachelor's degree in an appropriate area of specialization and two years of related experience; or master's degree in an appropriate area of specialization. Positions assigned to this class specification may have additional requirements such as possession of a State of Florida CPA Certificate.

Recommended Competencies

• Knowledge of basic accounting and generally accepted accounting principles and practices;
• Ability to understand and apply appropriate rules, laws and policies relating to an accounting program;
• Strong analytical and organizational skills;
• Ability to communicate effectively, both verbally and in writing;
• Ability to determine work independently and meet deadlines; and,
• Advanced computer skills, particularly Microsoft Office.

Preferred Qualifications

Bachelor of Science in Business Administration or Accounting preferred.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at [phone] at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS [phone].

Equal Opportunity/Access

Florida A&M University is an Equal Opportunity Employer.

Schedule

This position reports daily from 8:00 a.m. - 5:00 p.m.