Coordinator (226 Days)

Dallas Independent School District; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Dallas Independent School District invites applications for a Coordinat or (226 Days) position to support procurement operations by developing templates, processes, and training resources, ensuring compliance, accuracy, and transparency across district purchasing. The role emphasizes standardizing forms, refining procedures, issuing RFQs/RFPs, and strengthening internal controls.

You will collaborate with stakeholders to improve efficiency, audit readiness, and adherence to applicable federal,

Qualifications

• Minimum five years of auditing and/or purchasing experience, preferably in a school district or government setting.
• Knowledge of public and private sector purchasing principles, procedures and requirements.
• Strong knowledge of procurement processes, competitive solicitation methods, and compliance requirements.
• Ability to develop procedures, templates, and training materials.
• Effective interpersonal skills to interact with staff at all levels.
• Ability to coordinate multiple projects and assignments with flexibility.
• Proficiency in Microsoft Office Suite; experience with ERP/procurement systems preferred.

Responsibilities

• Develop, implement, and maintain standardized procurement templates, forms, and documentation tools to support district purchasing activities.
• Design and refine procurement processes and procedures to improve operational efficiency, ensure policy compliance, and reduce risk.
• Assist in the creation and issuance of formal solicitations (e.g., RFQs, RFPs, bids) as needed in accordance with applicable policies and regulations.
• Identify process gaps and recommend enhancements to strengthen internal controls and reduce inefficiencies.
• Coordinate and conduct internal self-audits and reviews of financial records, reports, documentation and operating procedures and action audit findings to clear audit exposures.
• Summarize findings, prepare reports and make recommendations on changes with the goal of improving processes or operations.
• Develop and deliver training for department and District stakeholders on the quality review process and ensure audit readiness among all purchasing personnel.
• Maintain solid understanding of federal, state and local policies for procurement.
• Keep abreast of legal requirements and regulations of purchasing for school districts including such federal, state, county, and city laws as may apply.
• Perform all other tasks and duties as assigned.

Skills

Procurement knowledge

Auditing experience

Education

Bachelor's degree in related field

Tools

Microsoft Office

ERP/Procurement Systems

Job description

Job Description - Coordinator (226 Days) (RTP20260622-027)

Description

The Purchasing Coordinator is responsible for supporting and enhancing procurement operations through the development, implementation, and continuous improvement of procurement templates, processes, and training resources. This role ensures that procurement activities are executed with high standards of compliance, efficiency, accuracy, and transparency, while supporting district wide operational needs.

Responsibilities

• Develop, implement, and maintain standardized procurement templates, forms, and documentation tools to support district purchasing activities.
• Design and refine procurement processes and procedures to improve operational efficiency, ensure policy compliance, and reduce risk.
• Assist in the creation and issuance of formal solicitations (e.g., RFQs, RFPs, bids) as needed in accordance with applicable policies and regulations.
• Identify process gaps and recommend enhancements to strengthen internal controls and reduce inefficiencies.
• Coordinate and conduct internal self-audits and reviews of financial records, reports, documentation and operating procedures and action audit findings to clear audit exposures.
• Summarize findings, prepare reports and make recommendations on changes with the goal of improving processes or operations.
• Develop and deliver training for department and District stakeholders on the quality review process and ensure audit readiness among all purchasing personnel.
• Maintain solid understanding of federal, state and local policies for procurement.
• Keep abreast of legal requirements and regulations of purchasing for school districts including such federal, state, county, and city laws as may apply.
• Perform all other tasks and duties as assigned.

Qualifications

• Bachelor's Degree from an accredited university in a directly related field preferred.
• Five years of directly related experience in auditing and/or purchasing, preferably in an institutional/government or school district environment or other buying experience.
• Knowledge of the principles, procedures and requirements of public and private sector purchasing.
• Strong knowledge of procurement processes, competitive solicitation methods, and compliance requirements.
• Demonstrated ability to develop procedures, templates, and training materials.
• Effective interpersonal skills to interact with all levels of employees, staff members and the general public.
• Ability to coordinate multiple projects and assignments; high degree of flexibility required.
• Ability to provide information to staff in a way that maximizes productivity, efficiency and cost-effectiveness.
• Proficiency in Microsoft Office Suite and experience with ERP/procurement systems preferred.