Coord - Case Mgmt

American Advanced Management Inc.; Greenbrae Boardwalk (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

American Advanced Management Inc. is seeking an Intake Coordinator to manage the intake process for new patient admissions, ensuring documentation and authorizations are complete and accurate.

The role includes weekly compliance audits and collaboration with insurers, providers, and regulatory bodies in a Marin location. Ideal candidates will have 1–2 years in healthcare admissions or medical office administration, with strong organizational and communication skills to multitask in a fast-paced

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• 1–2 years of healthcare admissions, intake coordination, CNA, or medical office administration experience.
• Knowledge of insurance verification, authorizations, and EMR systems required.

Responsibilities

• Oversee intake process for new patient admissions with timely documentation and consents.
• Conduct weekly audits to maintain compliance with hospital and regulatory standards.
• Assist in scheduling patient appointments and coordinating with external providers as needed.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

EMR systems

Microsoft Office Suite

Job description

Description

POSITION SUMMARY: The Intake Coordinator is responsible for overseeing the intake process for new patient admissions, ensuring all required documentation, authorizations, and consents are obtained accurately and in a timely manner. This position also conducts weekly audits to maintain compliance with hospital and regulatory standards and may assist in scheduling patient appointments, and coordinating with external providers as needed. The Intake Coordinator will interact with state/federal agencies, insurance partners, legal counsel, insurance grievances, and inter-hospital partners. Requires attendance at meetings with management and will be involved in formulation of standardizing operating procedures. This position is Full-time, 36 hours per week in our Marin location.

Qualifications

Key Responsibilities:

• High school diploma or equivalent required; Associate degree preferred.
• Minimum 1–2 years of experience in healthcare admissions, intake coordination, CNA, or medical office administration.
• Knowledge of insurance verification, authorizations, and EMR systems required.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong communication and interpersonal skills.

Preferred Skills:

• Experience in case management or discharge planning support.
• Familiarity with hospital workflows and managed care processes.
• Proficiency in Microsoft Office Suite and EMR platforms.