Chemistry Office Coordinator

University of New Mexico; Albuquerque (NM); On-site; USD 26,000 - 32,000; Full time

Job summary

The University of New Mexico in Albuquerque, NM seeks an Administrative Office Coordinator for the Chemistry Department. This role supports students, faculty, and staff with administrative duties across clerical, scheduling, and publications tasks.

Responsibilities include daily office operations, event coordination, fiscal duties (purchasing, budgets, payroll), and data reporting. A high school diploma with 5+ years' related experience is required; a Bachelor's degree is preferred and

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Bachelor's Degree in any field preferred; 1 year UNM-specific practices experience (purchasing, timekeeping, hiring) is advantageous.

Responsibilities

• Oversees daily operation of the Admin Offices of the Department of Chemistry and Chemical Biology, including printer management.
• Coordinates and/or facilitates seminars, meetings, special projects and events, faculty/staff searches, and evaluates the success of these events.
• Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages, purchasing documents, reports, program handbooks, and other related publications.
• Monitors, reconciles, and assists with fiscal administration for the unit, including purchasing, budgets, payroll and timesheets, undergraduate employment, travel and/or reimbursements; may assist with fiscal planning, including seeking alternate sources of funding.
• Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
• Collects and analyzes data; prepares scheduled and special reports and statistical information as requested
• May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
• May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

Skills

Excellent written communication

Event planning

Data analysis

Education

High school diploma or GED

Bachelor's degree in any field

5 years of related experience

Job description

****The final salary for this position is dependent upon total Education and Experience****

The Department of Chemistry and Chemical Biology is seeking a self- motivated, organized, and personable administrative professional to act as the Chemistry Office Coordinator. This role serves the administrative needs of all students, faculty, and staff for the department. The position needs vary on a daily basis, but the primary roles are listed below.

1. Oversees daily operation of the Admin Offices of the Department of Chemistry and Chemical Biology, including printer management.
2. Coordinates and/or facilitates seminars, meetings, special projects and events, faculty/staff searches, and evaluates the success of these events.
3. Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages, purchasing documents, reports, program handbooks, and other related publications.
4. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to purchasing, budgets, payroll and timesheets, undergraduate employment, travel and/or reimbursements; may assist with fiscal planning, including participating in seeking alternate sources of funding.
5. Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
6. Collects and analyzes data; prepares scheduled and special reports and statistical information as requested
7. May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
8. May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.
9. May serve as Campus Security Authority as outlined by the Clery Act.
10. Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

1. Bachelor's Degree in any field
2. 1 year experience with UNM specific practices including purchasing, timekeeping, and hiring
3. Excellent written communication
4. 3 months experience with creation of marketing materials such as posters or event programs
5. Successful event planning and logistics

Campus

Main - Albuquerque, NM

Department

Chemistry Department (889A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $18.81 - $23.07 (DOE)

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

For Best Consideration Date

6/13/2025

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.