Coord,Academics

University of New Mexico; Albuquerque (NM); On-site; USD 27,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Tuition remission

Job summary

University of New Mexico’s School of Engineering, Mechanical Engineering department, seeks an academics coordinator to manage daily fiscal, administrative, and operational tasks within the academic unit.

You will act as a liaison, handle budgets, payroll, travel, purchasing, and assist with scheduling using Kuali and UNM catalogs; coordinate seminars and staff efforts, while maintaining FERPA confidentiality and compliant with UNM policies.

Qualifications

• High school diploma or GED with 5+ years of related administrative experience.
• Completed degrees above minimum education may substitute for experience on a year-for-year basis.

Responsibilities

• Serve as liaison between students, faculty, staff, and external constituencies on day-to-day issues.
• Monitor, reconcile, and assist with fiscal administration including budgets, funding, grants, contracts, payroll, travel, and purchasing.

Skills

Customer service

Project management

Fiscal administration

Course scheduling

Timekeeping (UKG)

Education

High school diploma or GED

Advanced degree substitution for experience

Tools

Kuali

UNM catalog process

UKG timekeeper

Job description

Position Overview

The School of Engineering, Department of Mechanical Engineering is seeking a dependable, personable individual to join our award‑winning team as an academics coordinator. This individual will plan and coordinate day‑to‑day fiscal, administrative, and operational activities of an academic unit. Working with the accountant, senior academic advisor, and department chair, this person will report to the department administrator. We are looking for an individual with a history of successful customer service‑related administrative employment, proven ability to project manage assigned tasks, worked with a variety of UNM fiscal tasks, and a willingness to work with others to make changes in scheduling and operational functions.

The successful candidate will complete a variety of administrative support duties for the department. This requires a range of skills and a knowledge of UNM policies and procedures. Specifically, this individual will:

• Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day‑to‑day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Have previous experience in course scheduling, Kuali, and an understanding of UNM catalog. Will work with advising, department chair, and department administrator on course scheduling.
• Coordinates and/or facilitates seminars, meetings, special projects, faculty/staff searches, and evaluates the success of these events.
• Serves as UKG time keeper with knowledge of UNM policies related to time entry and payroll.
• May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
• May serve as Campus Security Authority as outlined by the Clery Act. Ability to maintain confidential information (FERPA, HR). Ability to multi‑task, i.e. assist faculty, staff and students in various tasks or answer inquiries, sometimes simultaneously Must be reliable and able to maintain a Monday thru Friday 8 AM‑5 PM schedule.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Previous experience with monitoring, reconciling, and assisting with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Previous experience in course scheduling, Kuali, and an understanding of UNM course catalog process.
• Previous experience in coordinating faculty searches, seminars, meetings, and special events.
• Demonstrated exceptional oral and written communication skills and the ability to collaborate effectively with a wide variety of constituents.

Campus

Main - Albuquerque, NM

Department

Mechanical Engineering (023A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $19.76 - $26.85

Benefits Eligible

• This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

• As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Veteran Preference Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity Employer Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check Policy

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.