Academics Coordinator

University of New Mexico; Albuquerque (NM); On-site; USD 41,000 - 56,000; Full time

Job summary

The University of New Mexico in Albuquerque is seeking an experienced Academics Coordinator to support the Integrative Engineering program and the First-Year Engineering program. This temporary staff role focuses on administrative operations, records, timekeeping, purchasing, and event coordination to ensure smooth program functioning.

Reporting to the IE and FYE Directors, you will manage data, assist with curriculum and petitions, supervise student workers, and collaborate with campus offices

Qualifications

• High school diploma or GED; at least 5 years of related experience.
• Experience in an academic program/department preferred.
• Proficiency with Banner and Lobo Web procurement tools.
• Experience creating purchase orders and reimbursements.
• Able to handle confidential information with discretion.
• Strong organizational and communication skills.

Responsibilities

• Provide general administrative and operational support for both programs.
• Assist with facility management, equipment inventory, purchasing, timekeeping, hiring support, and records.
• Maintain data records, track program activities, and compile reports.
• Coordinate meetings, trainings, recruitment activities, and events.
• Supervise student employees on timesheets and processes.
• Research and resolve curriculum, program, and institutional issues.
• Assist with academic petitions and program changes.

Skills

Customer service

Phone etiquette

Grammar writing

Independence

Teamwork

Initiative

Student success

Education

Bachelor's degree (any area)

High school diploma or GED

Tools

MS Office

Banner

Lobo Web

Job description

Are you outgoing, confident and professional in all you do? The School of Engineering (SoE) is seeking an experienced Academics Coordinator for two programs: our multi-disciplinary program in Integrative Engineering (IE) and our First-Year Engineering Program (FYE). This is a temporary position for five months through January 31, 2027. Position can possibly be extended based on the discretion of the department.

You will report to the Director the IE and FYE programs. This position plays a key role in supporting the overall operations of both programs, assisting with administrative, academic, and program-related functions, and liaising with School and University offices to ensure smooth communication and effective coordination.

Key Responsibilities

• Provide general administrative and operational support for both programs
• Assist with programmatic operations such as facility management, equipment inventory, purchasing, timekeeping, hiring support, and personnel record-keeping.
• Support data management by maintaining records, tracking program activities, and compiling reports for departmental planning and assessment.
• Coordinate meetings, training, recruitment activities, and special events.
• Serve as a resource and co-supervisor for student employees to help them with timesheets and employment processes.
• Research and resolve issues related to curriculum, program, and institutional requirements.
• Assist with academic petitions, program changes, and resolution of academic or administrative issues.

This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters professionally. There are no additional staff working in this program, so it's imperative that you are a self-starter and internally motivated to get things done.

See the Position Description for additional information.

Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelors Degree (any area)
• Prior administrative experience in an academic program/department
• Successful Experience: creating purchase orders; preparing reimbursements for travel or goods; using a corporate credit card; using UNM's Banner and Lobo Web systems for procurement.
• Bookkeeping/reconciliation experience
• Customer service and phone etiquette knowledge and experience
• Grammar proficiency and the ability to write well
• Knowledge of business and office etiquette and ability to keep matters confidential
• Proficiency in MS office, specifically Word, Excel, Outlook
• Ability to: work independently; work as a member of a team; take initiative
• A demonstrated commitment to student success, as well as to working with broadly diverse communities.

Will consider part-time work for the right candidate.

Campus: Main - Albuquerque, NM

Department: Integrative Engineering (500A)

Employment Type: Staff

Staff Type: Temporary - Full-Time

Hourly: $19.76 to $26.85 Depending on Experience

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: No

For Best Consideration Date: 9/2/2026

Eligible for Hiring Incentive: No

Eligible for Remote Work: No

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.